Event Assistant

Role: Events Assistant

Location: London (Hybrid)

Type: Temporary, Full time until end of October 2025

Days/Hours: Monday to Friday, 9.00am – 5.00pm

The responsibilities of the Events Assistant:

• Work within the Advancement and Alumni Relations Team supporting the Head of Advancement and Alumni Events
• Work in a small team who steward our clients high net worth donors and supporters
• Administer the invitation lists for all events during this period and monitor the inbox
• Responding to every email RSVP as required
• Send out confirmation emails for each event
• Data entry onto Raiser\’s Edge
• Log guest names, dietary requirements etc. if required
• Assistance with events mailings/envelope stuffing
• Act as Events Assistant over this period and able to do work to support the team in the run up and on the day of the event – anything from organising a welcome desk, welcoming guests, checking on supplies, ordering name badges, distributing tee shirts/branded items etc.

The ideal Events Assistant will have:

• Previous experience in the same or similar role
• Working knowledge of Raisers Edge
• The ability to act with considerable tact and discretion in dealing with highly confidential information
• Initiative when handling the day-to-day operations of the office
• Ability and willingness to work flexible hours and evenings/weekends if necessary
• Lots of common sense
• Scrupulous attention to detail!