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- Tasks: Manage daily office operations and support staff in a dynamic environment.
- Company: Join a leading Fashion House known for its creativity and innovation.
- Benefits: Enjoy a collaborative culture, potential for remote work, and opportunities for personal growth.
- Why this job: Be a key player in maintaining a productive workspace while developing your organisational skills.
- Qualifications: Previous experience in a similar role and strong communication skills are essential.
- Other info: This is a 14-month fixed-term contract starting mid-July 2025.
The predicted salary is between 36000 - 60000 £ per year.
The Office Manager (FTC) is a Mat Cover role of 14 months starting in mid July 2025. The role is responsible for overseeing daily office operations, ensuring efficiency, organisation, and a productive work environment. This role includes managing administrative tasks, coordinating office resources, supporting staff, and implementing office policies to maintain a smooth workflow. Reporting to the CPO, the Office Manager also serves as a key point of contact for internal and external stakeholders, contributing to the overall success of the organisation.
Responsibilities
- Line Management responsibilities for the Front of House
- Manage relationships with the Landlord and Building Managing Agent
- Management of contracts for all utilities and office suppliers
- Implement and manage the upkeep of H&S policies including Fire safety and security
- Maintain and develop office policies and procedures to guide the operation of the office
- Oversee office management spending and budget management
- Place orders for both office and studio supplies and organise receipt management / expenses
- Carry out daily building walks to ensure offices, kitchens and showroom spaces are always stocked with stationary, kitchen items and cleaning supplies
- Ordering furniture items as required for the building
- Ensuring all lifts, fire alarm, extinguishers, security systems, water systems and heating systems are serviced regularly, arranging repairs and maintenance as necessary
- Being first point of contact for all facilities queries
- Ensuring all facilities related paperwork is maintained and filed appropriately
- Oversee cleaning tasks and manage the daily cleaning activities required for the building
- Oversee security tasks and manage daily communication with building activity
- Managing access to the office and keeping key and access fob inventory system maintained
- In charge of waste management for the building and different department needs
- Oversee sustainability practices for the office
- Support the Receptionist with daily lunch cover and reception cover as required
- Support the HR team with onboarding processes and building tours for new joiners
- Report into CPO on a weekly basis with updates on building related items
- Carry out introductory tours for all new starters and assist HR with the onboarding process for new staff members
- Work closely with the Studio teams assisting with the day-to-day operations
- Work closely with Creative Director and CEO Assistants to help support on day-to-day building related items
- Support the Private Client team with in-house events as required
Qualifications, Skills, Experience Required
- Previous experience in a similar role, preferably in a Fashion House.
- Experience of supervising or managing Front of House
- Highly organised with high attention to detail
- Approachable yet professional
- Excellent communication skills, both written and verbal
- IT literate all Microsoft Packages
- Able to work in a fast-paced environment
- Able to multitask time-sensitive tasks and remain calm under pressure
Office Manager (FTC) - Mat Cover employer: Phoebe Philo
Contact Detail:
Phoebe Philo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager (FTC) - Mat Cover
✨Tip Number 1
Familiarise yourself with the specific needs of a fashion house. Research the company culture and values, as understanding these will help you align your approach during interviews and discussions.
✨Tip Number 2
Network within the industry by attending relevant events or joining online forums. Building connections can provide insights into the role and may even lead to referrals, increasing your chances of landing the job.
✨Tip Number 3
Prepare to discuss your experience in managing office operations and your ability to handle multiple tasks under pressure. Use specific examples from your past roles to demonstrate your skills and how they relate to the responsibilities outlined in the job description.
✨Tip Number 4
Showcase your organisational skills by creating a plan for how you would manage the office environment effectively. Presenting a clear strategy during your interview can set you apart from other candidates and demonstrate your proactive approach.
We think you need these skills to ace Office Manager (FTC) - Mat Cover
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management, particularly in a fast-paced environment. Emphasise your organisational skills and any previous roles that involved managing administrative tasks or supervising staff.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities outlined in the job description. Mention your experience with facilities management, health and safety policies, and your ability to maintain a productive work environment.
Showcase Communication Skills: Since excellent communication is key for this role, provide examples in your application of how you've effectively communicated with internal and external stakeholders in past positions.
Highlight Relevant Qualifications: If you have any qualifications related to office management or health and safety, be sure to mention them. This could include certifications or training that demonstrate your capability to manage office operations efficiently.
How to prepare for a job interview at Phoebe Philo
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or projects simultaneously. Highlight how your attention to detail helped improve efficiency in previous roles.
✨Demonstrate Your Communication Abilities
Excellent communication skills are crucial for this role. Be ready to discuss how you've effectively communicated with various stakeholders in the past. Consider sharing a specific instance where your communication made a significant impact on a project or team.
✨Familiarise Yourself with Health & Safety Policies
Since you'll be responsible for implementing H&S policies, it's important to show your knowledge in this area. Brush up on relevant health and safety regulations and be prepared to discuss how you've ensured compliance in previous positions.
✨Prepare Questions About Office Management
Interviews are a two-way street. Prepare insightful questions about the company's office management practices and culture. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
