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- Tasks: Manage equipment records and facilities documentation in a dynamic biotech environment.
- Company: Join a leading client in the Biotechnology sector, making a real impact.
- Benefits: Enjoy potential contract extension and hands-on experience in a collaborative team.
- Why this job: Be part of a culture focused on continuous improvement and effective communication.
- Qualifications: Experience in a GMP regulated environment and strong organisational skills required.
- Other info: This role is based onsite in Edinburgh for an initial 3-month contract.
The predicted salary is between 36000 - 60000 £ per year.
Our client in the Biotechnology space has an exciting new opportunity for a Facilities Asset Officer to join the team on an initial 3 month contract, with the possibility of extension. The role will be onsite based in Edinburgh.
The Facilities Asset Officer will be responsible for handling equipment records and facilities documentation in GXP standard to meet operational needs.
Responsibilities:- You will be involved in processing asset management reports and providing contractor and customer feedback.
- Provide support in organising the introduction, timely delivery, qualification, maintenance, relocation, repair, and removal of equipment.
- Participate in the creation and maintenance of the facilities team schedule, workload trackers, spreadsheets, and reports including accommodating ad hoc changes.
- Represent departments in cross departmental communications/meetings as appropriate.
- Collaborate with internal departments, suppliers, service providers, and contractors ensuring clear communication.
- Active participation in continuous improvement activities.
- Escalation of bottlenecks/constraints to the Facilities Asset Supervisor & Manager.
- Work cooperatively with the facilities team and assist with any department tasks as and when required.
- Experience working within a GMP regulated environment.
- Confidence in communication over the phone, face-to-face, Microsoft Teams, and in written form.
- Competent in the use of Microsoft Office packages.
- Delivers excellent customer service.
- Exceptional organisational and planning skills with the ability to plan ahead whilst delivering results to deadline.
- Excellent interpersonal skills and a proven track record in negotiation whilst maintaining effective relationships.
- Excellent oral and written communication skills; able to explain technical or complex concepts in a clear format to both technical and non-technical audiences.
- Able to effectively manage and influence stakeholders’ and customer expectations.
- Excellent administration and record keeping skills.
- Ability to learn and share knowledge with the management team and the wider team where appropriate.
- Excellent attention to detail with a desire to continually develop and improve our processes.
- A determination to continually develop and improve standards.
- Creates a positive environment through self-awareness and social skills.
- Takes responsibility for setting high standards and looks at the bigger picture to recognise the impact of actions.
Apply above or reach out to me at ak@kleboejardine.com for a confidential discussion about the opportunity.
Facilities Asset Officer - Contract employer: Kleboe Jardine Ltd
Contact Detail:
Kleboe Jardine Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Asset Officer - Contract
✨Tip Number 1
Familiarise yourself with GXP standards and regulations, as this role requires a solid understanding of these guidelines. Being able to discuss how your previous experience aligns with these standards will show your potential employer that you are well-prepared for the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the workload trackers and schedules mentioned in the job description.
✨Tip Number 3
Brush up on your communication skills, especially in a collaborative environment. Be ready to share instances where you've effectively communicated with various stakeholders, as this is crucial for the cross-departmental interactions required in this role.
✨Tip Number 4
Prepare to discuss your experience with asset management and any relevant software tools you’ve used. Being able to articulate your familiarity with these processes will set you apart as a candidate who can hit the ground running.
We think you need these skills to ace Facilities Asset Officer - Contract
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in a GMP regulated environment. Emphasise your organisational skills and any previous roles that involved asset management or facilities documentation.
Craft a Strong Cover Letter: In your cover letter, address the specific responsibilities mentioned in the job description. Explain how your skills in communication, planning, and customer service make you a great fit for the Facilities Asset Officer role.
Showcase Communication Skills: Since excellent communication is key for this role, provide examples in your application of how you've effectively communicated with stakeholders or managed expectations in past positions.
Highlight Continuous Improvement Experience: Mention any experiences where you've participated in continuous improvement activities. This could include process enhancements or efficiency initiatives that demonstrate your proactive approach to improving standards.
How to prepare for a job interview at Kleboe Jardine Ltd
✨Understand GXP Standards
Make sure you have a solid grasp of GXP (Good Practice) standards, as this role heavily involves handling equipment records and documentation in compliance with these regulations. Be prepared to discuss your previous experience in a GMP regulated environment and how it relates to the responsibilities of the Facilities Asset Officer.
✨Showcase Your Organisational Skills
This position requires exceptional organisational and planning skills. During the interview, highlight specific examples of how you've successfully managed schedules, workload trackers, or reports in past roles. Demonstrating your ability to plan ahead while meeting deadlines will be crucial.
✨Communicate Effectively
Since the role involves cross-departmental communication, practice articulating complex concepts clearly and concisely. Be ready to provide examples of how you've effectively communicated with both technical and non-technical audiences in the past, whether through phone calls, meetings, or written correspondence.
✨Emphasise Continuous Improvement
The company values continuous improvement, so come prepared to discuss how you've contributed to process enhancements in previous roles. Share specific instances where you've identified bottlenecks or constraints and how you took initiative to resolve them, showcasing your proactive approach.
