Executive Assistant to Founder | Architecture

Executive Assistant (Maternity Cover, 12 Months)

Location: London (Office-based, 5 days/week)

Salary: £50,000 – £55,000 per annum

Start Date: August 2024

About Us:

We are a boutique global design firm renowned for delivering exceptional architecture and interiors across residential, hotel, workplace, and cultural sectors. With a collaborative and integrated approach, we operate across multiple regions with a strong focus on client relationships and design excellence.

The Role:

We are seeking a highly organised and proactive Executive Assistant to provide dedicated support to our busy, entrepreneurial CEO during a 12-month maternity cover period. This role offers the opportunity to act as the CEO’s true right hand, managing a complex diary and travel schedule while ensuring seamless business and personal support. The CEO travels frequently and relies heavily on their EA for both strategic and operational assistance.

Key Responsibilities:

• Manage CEO diary, travel arrangements, and meeting preparations including agendas and minutes
• Act as a trusted partner, anticipating needs and ensuring smooth day-to-day operations
• Assist in aligning strategic initiatives and identifying areas for business improvement
• Support broader studio communications and administration
• Coordinate and manage client and internal events
• Handle confidential personal and household matters for the CEO
• Liaise with staff, contractors, and external partners to maintain studio operations
• Assist with marketing and business development activities as needed

Candidate Profile:

• Minimum 3 years’ experience as an Executive or Personal Assistant, preferably within architecture, property, or a professional services environment
• Exceptional multitasking, communication, and time-management skills
• Detail-oriented, resourceful, proactive, and able to work under pressure
• Comfortable supporting a high-profile, entrepreneurial leader with frequent travel commitments
• Ability to maintain discretion and confidentiality
• Comfortable working fully onsite, 5 days a week

Why Join Us:

This is an exciting opportunity to work within a dynamic, award-winning firm, contributing to both business and personal support functions at a senior level. You will be part of a collaborative team with strong values and a commitment to excellence, playing a key role as the CEO’s indispensable right hand.