Facilities Co-ordinator

This job is with Autolus Therapeutics, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

Role Summary

• Coordinate and monitor daily facilities operations across office, lab, and GMP manufacturing areas.
• Manage work orders using CAFM (example Simpro), including logging, tracking, and closing maintenance tasks.
• Liaise with internal departments and external service providers to schedule PPM and reactive maintenance.
• Support site service contracts (e.g., waste management, cleaning, pest control, catering) and monitor contractor performance.
• Assist with site inspections, audits, and documentation to ensure GMP and EHS compliance.
• Assist in keeping facility documentation up to date, including SOPs, floor plans, maintenance logs, and permits.
• Support small projects, moves, and equipment installations in collaboration with engineering and user departments.
• Track and report key metrics related to facility performance, uptime, and compliance.
• Ensure adherence to health, safety, and environmental policies and participate in risk assessments as needed.
• PO Champion Responsibilities – Ownership of PO raising process and ensuring timely payment for material and service invoices.
• Assist the Lead, Officer Operations with event coordination, logistics, and onsite meeting management.
• Support to Senior Manager, Lab Operations and Facilities.

Key Responsibilities

• Proven experience in a facilities or engineering coordination role, ideally within a GMP or life sciences environment.
• Strong understanding of facilities operations, building services, and contractor management.
• Familiarity with CAFM platforms such as SimPro, Facilio, MaintainX.
• Excellent organisational and time management skills, with a proactive and detail-oriented approach.
• Good communication skills and the ability to work effectively across multiple teams and stakeholders.
• Working knowledge of GMP, EHS regulations, and facilities compliance standards is desirable.
• Proficiency in Microsoft Office and basic data reporting.

Demonstrated skills and competencies

• Prior experience in a biotechnology, pharmaceutical, or cleanroom-based environment.
• Technical or engineering background (HNC/HND or equivalent).
• Awareness of validation, change control, and deviation processes in regulated environments.

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