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For Companies At a Glance
- Tasks: Join us as an Office Facilities Administrator, ensuring a welcoming environment and smooth operations.
- Company: Be part of a reputable law firm in Chichester, known for its professional services.
- Benefits: Enjoy a competitive salary, pension scheme, and generous holiday allowance.
- Why this job: This role offers a chance to develop practical skills while making clients feel valued.
- Qualifications: Previous experience in legal administration and strong IT skills are essential.
- Other info: Full-time hours are Monday to Friday, 9am to 5:15pm, in a vibrant office setting.
The predicted salary is between 25000 - 26000 £ per year.
An opportunity has arisen to join a law firm in Chichester as an Office and Facilities Administrator to work on a full-time basis. You will be maintaining facilities and providing a welcoming environment to clients. This position requires a blend of practical and organisational skills, alongside strong communication and IT skills, to ensure that all operational needs are met efficiently and clients receive a warm welcome.
Office Administration duties:
- Liaising with clients and completing ID checks.
- Assisting in coordinating meeting rooms, ensuring they are maintained to a high standard.
- Dealing with incoming and outgoing calls.
- Assisting with post room duties.
- Dealing with all enquiries with regards to Wills, Deeds and LPAs.
- Scanning Wills.
- Covering the reception to cover lunches when needed.
Facilities duties:
- Ensuring the facilities meet the regulatory requirements.
- Scheduling in appointments for inspections and repairs if needed.
- Overseeing contractors.
- Maintaining communication between management and contractors.
Desired skills and experience:
- Experience working as a Legal Administrator or in a professional services background previously is essential.
- High attention to detail and accuracy.
- Strong IT skills with knowledge of working with Microsoft Word and Outlook.
What they offer:
- This role is full time Monday - Friday - 9am - 5:15pm and office based.
- Competitive salary depending on experience - £25,000 - £26,000.
- Pension scheme.
- Competitive holiday plus bank holiday.
Office Facilities Administrator employer: Ashville Knight
Contact Detail:
Ashville Knight Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Facilities Administrator
✨Tip Number 1
Familiarise yourself with the specific needs of a law firm. Understanding the legal environment and the importance of confidentiality can set you apart from other candidates. Research common practices in legal administration to demonstrate your knowledge during any discussions.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. Being able to showcase your ability to juggle various responsibilities will be crucial for this position.
✨Tip Number 3
Brush up on your IT skills, particularly with Microsoft Word and Outlook. Consider taking a quick online course or tutorial to ensure you're comfortable with these tools, as they are essential for the role and will help you stand out.
✨Tip Number 4
Prepare to discuss your experience with client interactions. Since this role involves liaising with clients and ensuring a welcoming environment, think of specific instances where you've excelled in customer service or communication to share during your conversation.
We think you need these skills to ace Office Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in office administration or legal environments. Emphasise your organisational skills and any previous roles that required strong communication and IT skills.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your experience with facilities management, client interaction, and any relevant software skills, particularly with Microsoft Word and Outlook.
Showcase Attention to Detail: In your application, provide examples of how you've demonstrated high attention to detail in past roles. This could include managing schedules, handling sensitive documents, or ensuring compliance with regulations.
Follow Up: After submitting your application through our website, consider sending a polite follow-up email after a week or so. This shows your enthusiasm for the role and keeps you on their radar.
How to prepare for a job interview at Ashville Knight
✨Showcase Your Organisational Skills
As an Office Facilities Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised events or managed schedules, highlighting your attention to detail.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently, especially when discussing your experience with clients or handling enquiries related to Wills and Deeds.
✨Familiarise Yourself with Regulatory Requirements
Understanding the regulatory requirements for facilities management is crucial. Research common regulations in the legal sector and be prepared to discuss how you would ensure compliance in your role.
✨Demonstrate IT Proficiency
Since strong IT skills are a requirement, be ready to discuss your experience with Microsoft Word and Outlook. You might even want to mention any other software you've used that could be relevant to the role.
