Accounts Payable Administrator

HSS ProService is shaking up the building services industry, with a game-changing online marketplace for tools, equipment and materials. Born from HSS Hire's legacy, we’ve evolved into a tech-first business, driving innovation, sustainability and bold digital solutions.

The team you’ll join:

Reporting into the Transactional Finance Team Leader, the individual will work closely with a team of 1 Accounts Payable Senior and 4 AP Administrators to ensure the best internal and external service is given by the HSS FCCS function.

The impact you’ll have:

The main purpose of the role of Accounts Payable Administrator is the processing of supplier invoices, ensuring suppliers receive accurate and timely payments by ensuring invoices are authorised by way of a valid purchase order number or appropriate authorisation.

A typical day:

• Process supplier invoices, matching to POs and batching invoices in line with company tolerances.
• Verify supplier invoices received within the department ensuring the information recorded is accurate.
• Preparation of weekly payment runs in line with HSS payment schedules.
• Ensure supplier account reconciliations are carried out accurately and timely on a regular basis.
• Deliver performance in line with departmental KPIs and team targets.
• Liaise and investigate internally with other departments to resolve queries for information sharing with suppliers.
• Develop and maintain relationships with suppliers, dealing with query management via email or telephone.
• Allocating and posting payments, Direct Debits to supplier ledgers in a timely manner.

What you’ll bring:

• Experience within Accounts Payable, managing multi accounts and multi-disciplined functions.
• Excellent customer service maintaining active communication both within your team and other departments.
• Focussed: commits to challenging goals and delivers consistently.
• Strong reconciliation and audit skills.
• Confident with a positive outlook.
• Self-starter, who relishes challenges and strives for the best with a can-do attitude.
• Strong organisational and time management skills.

What you’ll get back:

• Your birthday each year as annual leave to spend how you want to!
• One day per year, you’ll have the option to contribute to local voluntary work, an opportunity to give back to your community.
• Training and development - you will get the opportunity to continuously further your career and opt in to courses suited to your role.
• Wellbeing and Healthcare support – you are the heart of our business, and we are committed to making sure you stay happy and healthy at work and at home.
• A culture of revolution; a chance to be a part of a pioneering change, by driving digital and technological changes to a traditional industry.
• Discounts and cashback on our perks site with a huge range of purchases including days out, restaurants, gym memberships, shopping and lots more.
• You will get the choice of other flexible benefits that work for you through our Benefits portal – you pick the benefits you want such as Critical Illness Cover, Cycle To Work, Holiday Buy Scheme and more.

Our ED&I promise:

We are laying the foundation for a new era in the building services industry, creating a place where every voice helps build the future. No matter your background, if your contribution will help grow our business we want to hear from you. We’re committed to breaking down barriers and shaping a community that’s as diverse as the ideas that power it. Here you belong, because a truly pioneering platform is one where everyone has the chance to contribute. Don’t feel like you tick every box? Studies show that women are less likely to apply if they feel they don’t meet 100% of a role’s criteria. Diverse thinking is at the forefront of what makes us, us – so we encourage your application even if you do not tick every box, and if you have any questions, please email ProCareers@hss.com where one of the team will be in touch.