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- Tasks: Support a finance project by managing supplier information and ensuring accuracy in our ERP system.
- Company: Join a team preparing for the 2026 FIA Formula Oneâ„¢ World Championship.
- Benefits: Earn up to £15 per hour with flexible working hours for a short-term role.
- Why this job: Be part of an exciting project and enhance your admin skills in a dynamic environment.
- Qualifications: Strong organisational skills and attention to detail; experience with ERP systems is a plus.
- Other info: This is a temporary role perfect for those who thrive on data and communication.
Location: Onsite in Silverstone
Duration: 4 weeks
Rate: Up to £15 per hour (depending on experience)
Are you an organised and proactive administrator who loves keeping things running smoothly? We have a short-term Administrative Assistant opportunity where you’ll play a vital role in supporting an important finance project — helping manage supplier information and ensuring everything is up-to-date and accurate in our ERP system (IFS). Our client is preparing to be on the grid for the 2026 FIA Formula One™ World Championship, and they’re building a world-class team on and off the track. They’re looking for someone reliable and detail-focused to help keep their supplier records organised and payments on track.
What You’ll Be Doing:
- Sending emails to over 500 suppliers to request updated details, including bank information.
- Keeping careful track of responses and following up when needed.
- Accurately entering supplier information into the IFS ERP system.
- Setting up a new payment type within IFS to support supplier payments.
- Making calls to double-check bank details for added security.
- Working closely with the Accounts Payable Supervisor to resolve any issues or data gaps.
What We’re Looking For:
- Excellent organisational and time management skills.
- Strong written and verbal communication — you’ll be comfortable sending professional emails and making polite follow-up calls.
- A high level of attention to detail — you’ll be handling important information.
- Some experience with ERP systems (IFS is a plus) or similar admin databases is helpful but not essential.
- A positive, flexible attitude and the ability to handle repetitive admin tasks accurately and efficiently.
This is a fantastic temporary role for an admin professional who enjoys working with data, communicating with different contacts, and ensuring everything is correct and up-to-date. Ready to lend your admin expertise to an exciting project? Apply now and help us keep things organised behind the scenes!
Administration Assistant employer: Talent Works
Contact Detail:
Talent Works Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Familiarise yourself with the IFS ERP system or similar platforms. Even if you haven't used IFS before, understanding how ERP systems work will give you an edge in discussions and show your proactive approach.
✨Tip Number 2
Brush up on your communication skills, especially for email and phone interactions. Since you'll be reaching out to over 500 suppliers, being clear and professional in your correspondence is crucial.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock plan for how you would manage supplier information. This could include tracking responses and follow-ups, which will impress during any discussions.
✨Tip Number 4
Showcase your attention to detail by highlighting any past experiences where accuracy was key. Be ready to discuss how you ensure data integrity in your work, as this role heavily relies on it.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly any roles where you've managed supplier information or worked with ERP systems. Use keywords from the job description to catch the employer's attention.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed similar tasks in previous roles, especially in communication and data management.
Highlight Communication Skills: Since the role involves sending emails and making calls to suppliers, emphasise your strong written and verbal communication skills. Provide examples of how you've effectively communicated in past positions.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. Attention to detail is crucial for this role, and a polished application will reflect your suitability for the position.
How to prepare for a job interview at Talent Works
✨Showcase Your Organisational Skills
As an Administration Assistant, your ability to stay organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting how you kept everything on track.
✨Communicate Clearly and Professionally
Since you'll be sending emails and making calls to suppliers, practice your communication skills. Be ready to demonstrate how you can convey information clearly and professionally, both in writing and verbally.
✨Demonstrate Attention to Detail
Attention to detail is key for this role. Bring examples of how you've ensured accuracy in your previous work, especially when handling important data. You might even want to mention any specific tools or methods you use to double-check your work.
✨Familiarise Yourself with ERP Systems
While experience with IFS is a plus, showing that you're comfortable with ERP systems in general can set you apart. Do some research on IFS and be prepared to discuss any similar systems you've used, focusing on how you adapted to new software quickly.
