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- Tasks: Support a high-profile individual with personal and professional tasks, including travel management.
- Company: Join a prestigious team serving an Ultra-High-Net-Worth Individual in London.
- Benefits: Enjoy a competitive salary, global exposure, and a luxury lifestyle environment.
- Why this job: Experience a dynamic role with unique challenges and the chance to travel worldwide.
- Qualifications: 5+ years of experience supporting top-level executives, with discretion and excellent organisational skills.
- Other info: Flexibility and adaptability are key, as travel can be at short notice.
The predicted salary is between 48000 - 84000 £ per year.
We are recruiting on behalf of our esteemed client, a prominent Ultra-High-Net-Worth Individual (UHNWI), for a dynamic and experienced Executive Assistant / Personal Assistant. This is a rare and exciting opportunity to support a high-profile individual in both personal and professional matters. The role is based in London with frequent global travel sometimes at short notice so flexibility and adaptability are essential.
Key Responsibilities:
- Executive Support
- Complex diary and calendar management across time zones
- Meeting scheduling, coordination, and briefing preparation
- Email inbox management and correspondence handling
- Liaising with business associates, advisors, and key stakeholders
- Document preparation and minute taking
- Full travel management: itineraries, private aviation, visas, accommodation
- Coordination with household staff and service providers across multiple residences
- Oversight of private appointments, reservations, and events
- Personal errands, procurement of luxury goods, and gifting
- Discreet handling of sensitive personal and family matters
- Serving as first point of contact and trusted gatekeeper
- Anticipating needs, resolving issues proactively, and managing competing priorities
- Ensuring seamless organisation of all activities, often across multiple time zones and locations
- Supporting with special projects or ad hoc assignments as needed
Candidate Requirements:
- Minimum 5+ years experience supporting a UHNWI or top-level executive
- Proven track record in a similar EA/PA role with extensive travel exposure
- Utmost discretion, integrity, and confidentiality
- Highly organised with excellent time management and problem-solving skills
- Polished and professional communication style
- Tech-savvy, ideally with proficiency in Microsoft Office and travel coordination tools
- Willingness and availability to travel frequently and operate with a 24/7 mindset
- Fluent English essential; additional languages advantageous
Package & Benefits:
- Highly competitive salary (dependent on experience)
- Opportunity to work with an influential and fast-paced individual
- Global exposure and luxury lifestyle environment
- Long-term potential within a high-calibre private team
Personal Assistant/Personal Assistant Frequent Travel employer: Deep Abacus
Contact Detail:
Deep Abacus Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant/Personal Assistant Frequent Travel
✨Tip Number 1
Network with professionals in the luxury lifestyle and executive support sectors. Attend industry events or join relevant online forums to connect with individuals who may have insights or referrals for this type of role.
✨Tip Number 2
Demonstrate your adaptability and flexibility by sharing examples from your past experiences where you successfully managed last-minute changes or high-pressure situations, especially in a travel context.
✨Tip Number 3
Familiarise yourself with the latest travel coordination tools and technologies. Being tech-savvy can set you apart, so consider taking short courses or certifications that enhance your skills in this area.
✨Tip Number 4
Research the specific needs and preferences of UHNWI clients. Understanding their lifestyle and expectations can help you tailor your approach and demonstrate your commitment to providing exceptional support.
We think you need these skills to ace Personal Assistant/Personal Assistant Frequent Travel
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in supporting high-profile individuals or executives. Emphasise your skills in diary management, travel coordination, and discretion.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the unique challenges it presents. Mention your adaptability and flexibility, as well as your experience with complex scheduling and travel management.
Highlight Relevant Skills: In your application, specifically mention your organisational skills, problem-solving abilities, and proficiency with Microsoft Office and travel tools. These are crucial for the role and should be clearly articulated.
Showcase Discretion and Professionalism: Given the nature of the position, it's important to convey your ability to handle sensitive information discreetly. Include examples from your past roles where you demonstrated integrity and confidentiality.
How to prepare for a job interview at Deep Abacus
✨Showcase Your Flexibility
Given the nature of the role, it's crucial to demonstrate your adaptability. Be prepared to discuss past experiences where you successfully managed last-minute changes or travel plans, highlighting your ability to stay calm under pressure.
✨Emphasise Discretion and Integrity
This position requires handling sensitive information. Make sure to convey your understanding of confidentiality and provide examples of how you've maintained discretion in previous roles, especially when dealing with high-profile individuals.
✨Demonstrate Organisational Skills
The role involves complex diary management and coordination across time zones. Prepare to discuss specific tools or methods you use to stay organised, and be ready to share examples of how you've effectively managed competing priorities in the past.
✨Polished Communication is Key
As a Personal Assistant, you'll be the first point of contact for many stakeholders. Practice articulating your thoughts clearly and professionally, and consider preparing a brief introduction about yourself that reflects your polished communication style.
