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- Tasks: Support the CEO with scheduling, communications, and personal errands in a dynamic environment.
- Company: Join Panacea Innovation, a high-growth venture capital platform partnering with top scientists and investors.
- Benefits: Enjoy flexible hours, part-time work, and additional perks while gaining valuable experience.
- Why this job: Be at the heart of impactful decisions and events, enhancing your professional network and skills.
- Qualifications: 3+ years supporting executives; strong organisational and communication skills required.
- Other info: Part-time role (20-25 hours/week) with occasional evening or weekend commitments.
The predicted salary is between 24000 - 32000 £ per year.
Panacea Innovation is seeking a sharp, organised, and discreet Personal Assistant to the CEO and Managing Partner. This is a part-time, high-trust role suited for a professional who thrives behind the scenes, anticipates needs, and ensures operations - both professional and personal - run seamlessly.
You will work closely with the CEO and Managing Partner to manage time, priorities, communications, and logistics in a fast-paced, multi-stakeholder environment. The position offers a rare opportunity to be embedded within a high-growth, high-impact venture capital platform that partners with leading scientists, investors, institutions, and industry stakeholders across multiple geographies.
Key Responsibilities- Executive Support & Communications
- Manage a dynamic multi-timezone diary, balancing board meetings, investor engagements, and personal commitments.
- Prioritise and coordinate meetings, briefings, and events - ensuring alignment, preparation, and timely follow-up.
- Draft and manage communications across email, messaging apps, and internal platforms with clarity and polish.
- Prepare briefing notes, decks, and internal documents to support strategic decision-making.
- Personal & Lifestyle Management
- Coordinate personal calendars, appointments and engagements.
- Manage personal errands, liaise with household staff, service providers, and contractors, oversee admin and utilities.
- Source and manage reservations, concierge requests, and travel, and attend on site to ensure readiness before the start of a function.
- Discreetly manage personal purchases, errands, and ad hoc administration with minimal oversight.
- Travel & Event Planning
- Plan and manage complex international itineraries across professional and personal domains.
- Maintain accurate travel documentation and prepare briefing materials and logistics in advance of trips.
- Coordinate high-profile events, business dinners, and private functions with attention to brand, tone, and guest experience.
- Liaise with internal teams and external providers to ensure seamless execution of engagements and events.
- Essential
- Minimum 3 years’ experience supporting senior executives, entrepreneurs, VCs or high-profile individuals.
- Exceptional organisational skills with the ability to manage competing priorities under pressure.
- Strong written and verbal communication skills with attention to tone, accuracy, and confidentiality.
- Comfortable using tools such as Google Workspace, Apple Calendar, Slack, and document management systems.
- Based in or commutable to London or Oxford, with flexibility for in-person availability as required.
- Desirable
- Degree-educated or equivalent experience in a comparable role.
- Prior exposure to VC, startups, life sciences, or high-performance environments.
- Familiarity with legal/financial administration (e.g., contracts, filings, trusts).
- Part-time (50%) role: 20–25 hours per week across 3–4 days, with flexible working hours.
- Occasional evening or weekend availability may be required during events.
- Highly autonomous: able to operate independently and proactively.
- Utmost discretion, professionalism, and loyalty are essential.
Executive Personal Assistant employer: Panacea Innovation
Contact Detail:
Panacea Innovation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific tools mentioned in the job description, like Google Workspace and Slack. Being proficient in these platforms will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or itinerary for a hypothetical week as the Executive Personal Assistant. This will give you a chance to demonstrate your ability to manage competing priorities effectively.
✨Tip Number 3
Research Panacea Innovation and their recent projects or partnerships. Having this knowledge will allow you to engage in meaningful conversations during interviews and show that you're genuinely interested in their work.
✨Tip Number 4
Network with professionals in the venture capital and startup space. Attend relevant events or join online forums to connect with individuals who can provide insights or even referrals for the role.
We think you need these skills to ace Executive Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the role of an Executive Personal Assistant. Focus on your organisational skills, ability to manage competing priorities, and any experience supporting senior executives.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Emphasise your discretion, professionalism, and how your skills can contribute to the CEO and Managing Partner's success.
Showcase Communication Skills: Since strong written and verbal communication skills are essential, ensure your application is free from errors and clearly conveys your message. Use a professional tone while also reflecting your personality.
Highlight Relevant Tools Experience: Mention your familiarity with tools like Google Workspace, Apple Calendar, and Slack in your application. Providing specific examples of how you've used these tools effectively in previous roles can strengthen your application.
How to prepare for a job interview at Panacea Innovation
✨Showcase Your Organisational Skills
As an Executive Personal Assistant, your ability to manage multiple priorities is crucial. Prepare examples from your past experiences where you successfully juggled competing demands, highlighting your organisational prowess.
✨Demonstrate Discretion and Professionalism
This role requires a high level of trust. Be ready to discuss how you've handled sensitive information in previous positions. Emphasise your commitment to confidentiality and professionalism throughout the interview.
✨Familiarise Yourself with Relevant Tools
Since the job mentions tools like Google Workspace and Slack, make sure you're comfortable discussing your experience with these platforms. If possible, mention specific tasks you've accomplished using these tools to illustrate your proficiency.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-time situations. Think of scenarios where you had to plan complex itineraries or manage last-minute changes, and be ready to explain your thought process and actions.
