Corporate Events & Exhibitions Executive - London

Corporate Events & Exhibitions Executive – LondonBackground London & Partners is London’s international trade, investment and promotion agency. It is our role to promote London internationally as a leading world city in which to visit, study, invest, grow and meet.  Our aims are to build London’s international reputation and to attract investment and visitor spend, which create jobs and growth.Purpose of role To support the Corporate Events team in delivery of the event portfolio, ensuring that all events are delivered to a high standard, within budget and that client and partner expectations are met. To raise the profile and brand image of London and London & Partners and achieve agreed event objectives. The role is London-based but will involve occasional evening/weekend work and some international travelKey TasksSupport and deliver the events and exhibitions for London & Partners as assigned by Events manager.Develop detailed briefs and timeline for assigned activities Organise venue searches for specific eventsCoordinate logistics for internal local events and international trade shows such as facilitating travel, couriers and event collateral  Coordinate various suppliers and stakeholders to ensure effective delivery for events including production, catering, sponsors and exhibitors Develop and build effective relationships with external suppliers and London & Partners network of suppliers Help deliver events to agreed budgets as per your line manager and budget holders including identifying potential costs savingsRegularly update the budget holder on the planning, development and budget of their event Work with the financial team to ensure all process and procedures are adhered to including creating briefs and tendering processProvide effective communication and briefing of all internal teams, pre, post and onsite at each eventManage external communication with our event partners and stakeholdersHelp manage events onsite Coordinate event administrative tasks, including collating guestlists, placing event orders, producing event badges etc.Attend venue site visits with Convention Bureau team on a regular basis to ensure breadth of knowledge on London venuesUndertake other reasonable duties as allocated by the line manager.You’ll have/bringSolid experience of working on a variety of large-scale complex events Understanding of event marketing & design, demonstrating creativity within live eventsProven track-record in organising exhibition presence with multiple partners & stakeholdersEvent supplier managementExperience of working with a wide range of partners in a multi-stakeholder environment, with ability to deliver against corporate & partner objectivesMeticulous attention to detail whilst able to multitask.Good organisational and time management skills with the ability to prioritise workload efficiently, work under pressure and to tight deadlines.Computer literate with excellent understanding of standard office packages, particularly Microsoft Office as well as event software systemsStrong commercial acumen and financial management skillsFlexible and adaptable approach enabling quick responses to changing priorities. Highly organised with strong problem-solving skillsEnthusiastic, proactive and shows initiativeContinually looking for opportunities to improve project deliveryAbility to calmly and effectively resolve potential conflictsStrong interpersonal, relationship building skills, both internally & externallyExcellent written & verbal communication skills with understanding of cultural sensitivities & differencesCapable of working both autonomously as well as part of a wider teamThe ability to work in a pressurised environment and to ask for help when needed You’ll GetTo join a fast paced, flexible and inclusive social enterpriseHybrid working environment30 days’ holiday in addition to UK public holidays Excellent employer pension contribution and Medical Cash PlanDisclaimer: due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date.

This is to ensure our teams can manage application levels while maintaining a positive candidate experience. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.   London\\\\\\'s diversity is its biggest asset.

At London & Partners, we aim to ensure our workforce reflects the diversity of the city that we promote. We encourage applications from people of any age, gender, ethnicity, sexual orientation or assignment, faith or disability. We also appreciate that many people require flexibility in their working patterns and encourage you to talk to us at interview about any flexibility you may need, be it full-time, job-share, or part-time.

   We encourage applications from all sections of the community.