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- Tasks: Manage payables and receivables, ensuring timely payments and accurate ledger maintenance.
- Company: Join Southway Housing Trust, a community-focused housing association in Manchester.
- Benefits: Enjoy hybrid working, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a mission-driven team making a real impact in local communities.
- Qualifications: Accounts skills, Excel proficiency, and strong communication abilities are essential.
- Other info: This is a 12-month maternity cover role with potential for future opportunities.
The predicted salary is between 26250 - 27107 £ per year.
Location: Hybrid home working / Didsbury / Manchester
Salary: £26,250 increasing to £27,107 after 6 months
Full Time / 35 hours per week / Fixed term contract
Southway Housing Trust is a community-based housing association committed to providing high quality services to the people and neighbourhoods that we work in. Southway Housing Trust is a “not-for-profit” landlord, based in Didsbury, managing and improving approximately 6,000 homes in South Manchester and is halfway through a programme of creating 1,600 new homes.
An exciting opportunity has arisen in the Finance team for a Payables and Receivable Officer to cover for maternity leave for 12 months. To support the delivery of the Southway Group’s core accounting operations including transaction processing, maintenance of payables and receivables ledgers, inter-company billings, management of funds held on behalf of other organisations and resolution of queries with budget holders.
You will also have:
- Accounts and general ledger skills.
- Good verbal communication skills, able to manage relations with internal customers effectively.
- Excel skills, with a knowledge of a range of functions and their application.
Your main responsibilities would include:
Payables- Assist the Payables Supervisor ensure timely supplier payments for Southway Housing Trust and each of its subsidiaries:
- Log and process invoices and credit notes, entering correct VAT coding.
- Match invoices to purchase orders approved in line with financial regulations.
- Support the preparation of weekly BACS payment through the online banking system.
- Prepare cash book journals and check differences in bank statement entries.
- Liaise with budget holders regarding outstanding payments and purchase order queries.
- Interface repairs & material purchases to finance system, investigate and resolve issues.
- Process sundry payments and rent refund requests.
- Ensure effective control over payments taken by direct debit.
- Prepare credit card statement journals from receipt logs provided by card holders.
- Reconcile supplier statements to the purchase ledger monthly.
- Assist the Financial Services Team Leader maintain accurate Accounts Receivables ledgers:
- Perform credit checks and ensure all accounts operate within their credit limits.
- Raise sundry invoices to customers in an accurate and timely manner.
- Allocate receipts to specific receivables invoices.
- Post journal entries before ledger close down.
- Reconcile receivables accounts on a timely basis, following up unidentified cash receipts.
- Reconcile receivables transactions on the bank statement daily.
- Produce regular updated ageing receivables report.
- Provide additional support to the Finance Team:
- Process inter-company billings, via equivalent invoices in subsidiary companies, and assist in the reconciliation of these transactions.
- Administer funds held by Southway on behalf of other organisations, distribute statements and undertake related accounting entries.
- Post rental receipt transactions and related bank entries.
- Carry out administrative duties including filing, review of incoming post to the Finance Team and electronic communication to the general Finance email account.
- Undertake any other duties consistent with the grading of the post.
Closing Date: 27 September 2024
Interview Date: 02 October 2024
Payables & Receivables Officer employer: Southway Housing Trust
Contact Detail:
Southway Housing Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payables & Receivables Officer
✨Tip Number 1
Familiarise yourself with the specific accounting software and tools used by Southway Housing Trust. Knowing how to navigate their systems can give you a significant edge during the interview.
✨Tip Number 2
Brush up on your Excel skills, particularly functions related to financial analysis and reporting. Being able to demonstrate your proficiency in Excel during the interview will show that you're ready to handle the responsibilities of the role.
✨Tip Number 3
Prepare examples of how you've effectively managed relationships with internal customers in previous roles. This will help you illustrate your communication skills and ability to resolve queries, which are crucial for this position.
✨Tip Number 4
Research Southway Housing Trust's mission and values. Understanding their commitment to community-based services will allow you to align your answers with their goals during the interview, making you a more appealing candidate.
We think you need these skills to ace Payables & Receivables Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Payables & Receivables Officer role. Focus on your accounts and general ledger skills, as well as your proficiency in Excel.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Emphasise your ability to manage relations with internal customers and your experience in transaction processing.
Highlight Relevant Experience: In your application, provide examples of past roles where you managed payables and receivables. Mention any specific achievements or improvements you made in previous positions that relate to the tasks outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this finance role.
How to prepare for a job interview at Southway Housing Trust
✨Know Your Numbers
As a Payables & Receivables Officer, you'll be dealing with financial data daily. Brush up on your accounting principles and be prepared to discuss your experience with ledgers, invoicing, and reconciliations. Highlight any specific software you've used, especially Excel functions relevant to finance.
✨Demonstrate Communication Skills
Good verbal communication is key in this role, as you'll need to liaise with budget holders and resolve queries. Prepare examples of how you've effectively managed relationships in previous roles, particularly in resolving payment issues or clarifying financial discrepancies.
✨Showcase Problem-Solving Abilities
The job requires investigating and resolving system issues that impact the Payables function. Think of instances where you've identified problems and implemented solutions in your past roles. Be ready to discuss these scenarios during the interview.
✨Understand the Organisation's Mission
Southway Housing Trust is a community-based housing association. Familiarise yourself with their mission and values, and think about how your skills can contribute to their goals. Showing genuine interest in the organisation will set you apart from other candidates.
