Junior Legal Secretary

Overview

We are currently recruiting for a Junior Legal Secretary to join our team in our Bristol office. This is an excellent opportunity for someone looking to begin or develop their career in legal administration within a supportive and professional environment.

Responsibilities

• Diary management of fee-earners as required, using own initiative to arrange meetings and conference calls.
• Checking fee-earner emails in their absence; responding where able, booking video/conference calls, meeting rooms and required refreshments, and making lunch and dinner reservations.
• Making simple travel arrangements, e.g., booking train tickets and collating itineraries.
• Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions.

Documents/Correspondence

• Managing the workflow to DPD, Reprographics etc. as required; proactively taking steps to ensure work is returned within required timescales.
• Amending and formatting agreements/documents as required.
• Short pieces of copy-typing and digital dictation as required.
• Carrying out PDF to Word conversions and vice versa.
• Collating all indexing on legal documentation and setting up files as necessary.
• Production of short, less complex PowerPoint presentations as required.
• Proof-reading of all documents to ensure the delivery of work of the highest quality.
• Any general correspondence as may be required from time to time.

Support Of Other Functions/Activities

• Insertion of business contact cards into Outlook and InterAction.
• Processing fee-earner expenses on Chrome River in a timely manner.
• Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks.

Knowledge, Skills And Experience

• High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint (although more complex and/or lengthy documents are likely to be undertaken by others in dedicated roles).
• Previous experience of working within a busy corporate environment is essential.
• Excellent client care skills – the ability to deal with queries from internal and external clients in a professional and polite manner.
• Excellent organisational skills – the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner.
• Highly developed communication skills – the ability to communicate in a confident and professional manner with people at all levels within the business.
• Demonstrate flexibility/adaptability in meeting internal and external clients\’ demands – in both the nature of the work undertaken and working additional hours as required to complete the task(s).
• Demonstrates a growth mindset and is committed to lifelong learning to build knowledge and expertise.
• Delivers a client experience that exceeds expectations.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Legal
• Industries: Law Practice

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