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- Tasks: Manage patient interactions, scheduling, billing, and support clinic operations.
- Company: Join a holistic wellness clinic dedicated to patient care in Newport Beach.
- Benefits: Enjoy flexible hours, competitive pay, and a supportive team environment.
- Why this job: Make a real impact on patients' lives while growing in a nurturing community.
- Qualifications: 2+ years in medical administration; strong communication and organisational skills required.
- Other info: Opportunity for growth and involvement in community wellness events.
Join a Premier Holistic Physical Therapy and Wellness Clinic in Newport Beach at Anderson Sport and Wellness, a Physical Therapy Corporation. We’re more than a clinic—we're a community devoted to the holistic health and wellness of every patient. Our practice specializes in orthopedic manual therapy, solving chronic pain, return-to-sport rehabilitation, and personalized wellness services, all delivered in a one-on-one, client-centered environment.
We incorporate advanced manual therapy, Pilates, the MELT method, nutritional consultation, mind-body approaches, and cutting-edge technology including but not limited to Rapid Release Technology, the Neubie by Neufit and Frequency Specific Microcurrent to deliver a truly holistic approach. In addition, we partner with other practitioners such as acupuncturists, naturopaths, psychotherapists, and functional medicine physicians to produce optimal outcomes for our patients.
We are looking for a Medical Office Administrator who is highly motivated, organized, and ready to lead within a nurturing, fast-paced, and forward-thinking environment. This is an exciting opportunity to become a central figure in a growing practice while helping shape the patient experience and supporting our mission to heal through connection and care.
Overview of the role and responsibilities:This is a part-time role 20-29 hours a week (3-4 days a week). This is a small low volume out of network physical therapy practice. The ideal candidate can think both strategically and tactically in a business context. There are other staff members who perform many of the office tasks listed below; your role will be to make sure critical tasks get done each week and fill in as needed to make sure the office runs efficiently.
What You’ll Do:- Be a warm and professional first point of contact for all patients alongside our other staff—setting the tone for an exceptional client experience
- Manage appointment scheduling, billing, and accurate EMR documentation
- Supervise and mentor interns; provide structure, accountability, and guidance
- Collaborate with the owner, therapists, aides to ensure smooth daily operations
- Ensure compliance with HIPAA and all applicable healthcare regulations
- Maintain supply inventory and place timely orders to ensure clinical readiness
- Help evaluate and implement operational improvements to enhance patient care and clinic efficiency
- Maintain and troubleshoot basic clinic technology and communication systems in coordination with IT
- Monitor and respond to client inquiries within 24 hours, ensuring no opportunity for care is missed
- Oversee accurate billing, charge capture, and ensure revenue goals are supported
- Compile and track business data (e.g., patient visits, revenue, lead generation) to assist in strategic planning
- 2+ years of experience in medical or wellness office administration (physical therapy or chiropractic setting strongly preferred)
- Friendly, confident, and empathetic communicator—both written and verbal
- Strong organizational and multitasking skills, with exceptional attention to detail
- Positive, proactive, and resourceful—someone who brings ideas and solves problems independently
- Tech-savvy: comfortable with EMR platforms (WebPT or Kareo), Google Workspace, Microsoft Office, and CRM software (physiofunnels a plus)
- Experience supervising interns, students, or junior staff
- Enthusiastic about holistic wellness and aligned with our mission to deliver compassionate, individualized care
Competitive pay: $43-$55/hour depending on expertise.
Why Join Us?- You are able to work 20-29 hours a week in a welcoming, boutique, and highly specialized wellness clinic in beautiful Newport Beach
- Schedule is flexible
- Become part of a collaborative, heart-centered team that truly cares about each other and our patients
- Be involved in community education through wellness events and free workshops
- Opportunities for growth within the company based on performance
- Make a difference in people's lives every day by supporting their journey to recovery and wellness - we regularly help people recover function who were unable to achieve the same result elsewhere
Part Time Medical Office Administrator employer: Andersonswpt
Contact Detail:
Andersonswpt Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Medical Office Administrator
✨Tip Number 1
Familiarise yourself with the specific services offered at Anderson Sport and Wellness. Understanding their holistic approach and the various therapies they provide will help you demonstrate your alignment with their mission during any conversations.
✨Tip Number 2
Network with professionals in the wellness and physical therapy fields. Attend local events or workshops related to holistic health to meet potential colleagues and learn more about the community, which can give you an edge in understanding the clinic's culture.
✨Tip Number 3
Brush up on your knowledge of EMR platforms like WebPT or Kareo, as well as Google Workspace and Microsoft Office. Being tech-savvy will not only make you a more attractive candidate but also prepare you for the daily tasks you'll encounter in the role.
✨Tip Number 4
Prepare to discuss your experience in supervising interns or junior staff. Highlighting your leadership skills and ability to mentor others will show that you're ready to take on the responsibilities outlined in the job description.
We think you need these skills to ace Part Time Medical Office Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and qualifications required for the Medical Office Administrator position. Tailor your application to highlight relevant experience in medical or wellness office administration.
Craft a Compelling CV: Ensure your CV is up-to-date and clearly outlines your experience, particularly in medical settings. Emphasise your organisational skills, attention to detail, and any experience with EMR platforms, as these are crucial for the role.
Write a Personalised Cover Letter: In your cover letter, express your enthusiasm for holistic wellness and how your values align with the clinic's mission. Mention specific experiences that demonstrate your ability to manage tasks efficiently and support patient care.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are key traits for this role.
How to prepare for a job interview at Andersonswpt
✨Show Your Passion for Holistic Wellness
Make sure to express your enthusiasm for holistic health and wellness during the interview. Share any personal experiences or insights that align with the clinic's mission, as this will demonstrate your commitment to their values.
✨Highlight Relevant Experience
Be prepared to discuss your previous experience in medical or wellness office administration, especially in physical therapy or chiropractic settings. Provide specific examples of how you've contributed to a positive patient experience or improved office efficiency.
✨Demonstrate Organisational Skills
Since the role requires strong organisational and multitasking abilities, come ready to share how you manage your time and tasks effectively. You might even consider discussing tools or methods you use to stay organised in a fast-paced environment.
✨Prepare Questions About Team Collaboration
The job involves working closely with other staff members and practitioners. Prepare thoughtful questions about team dynamics and collaboration within the clinic. This shows your interest in being a proactive team player and your understanding of the importance of communication in a healthcare setting.
