Accounts Payable Supervisor

Overview

Job Title: Finance Supervisor – Accounts Payable

Job Purpose: Enabling the Accounts Payable team to deliver first class end to end supplier, expense and card processing services across the edyn business. Providing cover, completing tasks and problem solving across all AP activities.

Reporting to: Head of Finance Operations

Location and Hours: Based in Bristol (Embassy House) – 5 days in the office, 40 hours per week

Company edyn is a dynamic and expanding lifestyle accommodation company, operating Cove, Locke, and SACO brands, covering the corporate and leisure markets for accommodation needs across the UK and Europe. New ways of travelling and living have supported the growth of the business into the Aparthotel sector. With private equity ownership the company has rapidly expanded into key European Gateway cities. The group (comprising of 59 entities across 9 jurisdictions) is now going through a period of stabilisation, enhancements to its organisational structure, and implementing system improvements, to drive long-term growth and efficiency.

Role Summary: We are recruiting for a Supervisor in the Accounts Payable Team to support and drive accuracy and efficiency in the end invoicing process for all edyn group entities. AP is a core part of the Finance Operations team of approximately 20 staff including Accounts Payable, Accounts Receivable and Credit Control. The AP team ensure suppliers are paid and invoices are processed accurately to support the smooth running of the business operations whilst delivering accurate accounting records within a robust control environment.

Key Focus: The jobholder will be responsible for managing their own workload and working collaboratively as part of a team. Problem solving, supporting and providing cover for activity across the team and direct liaison with business colleagues is a key part of the role. The AP Supervisor will drive successful delivery of excellent accounts payable services across supplier invoice, expense and P-card processing and payments.

Candidate Profile: We seek a passionate and positive experienced accounts payable professional who wants to make a difference and contribute to the continuous improvement of the business processes. Supporting others and attention to detail are key attributes required in this role alongside the ability to manage a busy workload to tight timescales for themselves and others.

Responsibilities

• Processing supplier bills and credit notes accurately and efficiently into NetSuite.
• Onboarding new suppliers by completing credit checks, following the Company’s purchasing policy and ensuring the wider AP team are doing so.
• Raising payments across multiple banks and legal entities, ensuring alignment with payment terms and supporting colleagues to resolve any issues with payments.
• Processing and reconciling employee and company card expenses, escalating and dealing with non-compliance to the Company’s expenses policy.
• Take ownership for the end to end completion of accounts payable tasks for assigned activities and support team members in managing their entities.
• Complete month-end activities and resolve queries requiring escalation from team members.
• Maintain process and reference documentation across accounts payable to ensure team members can be trained, effective and cover for each other.
• Demonstrate an active interest in and delivery of continuous improvement initiatives. Act as first line support to maintain existing automations.
• Any other ad-hoc Finance activities deemed appropriate.

Knowledge and Skills

• Demonstrate experience in a high-volume Accounts Payable or transactional finance environment.
• Established experience across end to end Accounts Payable tasks and the ability to learn quickly how this applies at edyn.
• Strong communication and interpersonal skills.
• Advanced MS Office skills.
• Confident manner and ability to work well under pressure.
• Great attention to detail and accuracy – working consistently to a high standard.
• Excellent organisation and prioritisation skills with the ability manage own workload and support others in managing and prioritising workloads.
• The ability to work in a team as well as individually.

Experience

• Essential
  • Experience working in a fast paced and high-volume Accounts Payable team for at least 3 years.
  • Previous experience using ERP Systems (e.g. NetSuite, Oracle, SAP).
• Highly Desirable
  • Knowledge or experience within the hospitality or property industry.
  • Previous experience of working across multiple legal entities.