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For Companies At a Glance
- Tasks: Support executives in the Global Technology team with administrative tasks and project coordination.
- Company: Join CAA, a leading entertainment and sports agency known for innovation and collaboration.
- Benefits: Enjoy a hybrid work model, diverse culture, and opportunities for growth in a dynamic industry.
- Why this job: Be part of a trailblazing team that shapes culture and inspires through technology in entertainment.
- Qualifications: 1 year of office experience, strong Microsoft Office skills, and a passion for technology and entertainment.
- Other info: Work in a vibrant London office with a commitment to diversity and inclusion.
The predicted salary is between 24000 - 36000 £ per year.
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world.
The Role
We are looking for a Departmental Assistant to join our growing Global Technology team in London. The position reports to the Executives within the International Technology Team. This hybrid role requires onsite presence at least 3 days a week or more, as mandated by the business, in the CAA offices at Hammersmith, London.
The Department
The mission of the International Technology Team is to bridge the gap between the Tech operation and CAA’s expanding global footprint, with their specific requirements and localisation differences in mind. Our mission is to ensure CAA’s best in-class Tech function is maintained throughout the international regions.
Responsibilities
- Provide comprehensive administrative function, supporting executives within the Global Technology team, including managing calendars for each executive, setting up and scheduling meetings, reserving conference rooms, routing incoming calls to appropriate personnel, managing expenses, etc.
- Support the Office of the CTO executive role on task execution to all OCTO related initiatives/projects/activities across the Global Tech and Data team.
- Organise and maintain Get to Know related activities for the Global Tech and Data team, including various team meetings and outings.
- Prepare the meeting/outing agendas and manage attendance to all the Global Tech team meetings/events.
- Support the development and optimisation of Global Technology Team processes and workflows.
- General departmental support to ensure efficiencies across adoption & training, data management & integrity, platform & vendor support, budget & procurement, corporate mobile phone management amongst other relevant areas as required.
- Maintain strict confidentiality of sensitive information and proprietary materials.
Qualifications
- Minimum 1 year of general office experience; Reception experience a plus.
- Strong Microsoft Office skills, specifically Word, Excel and PowerPoint.
- Strong organisation skills.
- Strong communication skills; able to relate technology concepts and projects to peers and explain to non-technical colleagues at staff and management positions.
- Interest in pursuing a career in Technology.
- Demonstrate a genuine passion for the entertainment industry (across television, film, music, etc.), staying well-informed on current trends, and key players within the industry.
- Possess strong knowledge and understanding of various social media platforms.
Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect.
Departmental Assistant - Technology employer: Creative Artists Agency
Contact Detail:
Creative Artists Agency Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Departmental Assistant - Technology
✨Tip Number 1
Familiarise yourself with the latest trends in technology and entertainment. This will not only help you understand the role better but also allow you to engage in meaningful conversations during interviews.
✨Tip Number 2
Network with professionals in the industry, especially those working at CAA or similar companies. Attend relevant events or webinars to make connections that could lead to referrals.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar or schedule for a fictional executive. This will showcase your ability to manage time effectively and handle multiple tasks.
✨Tip Number 4
Research CAA’s recent projects and initiatives in the technology sector. Being knowledgeable about their work will show your genuine interest in the company and the role you're applying for.
We think you need these skills to ace Departmental Assistant - Technology
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Departmental Assistant position. Understand the responsibilities and qualifications required, and think about how your skills align with them.
Tailor Your CV: Customise your CV to highlight relevant experience, especially any administrative roles or technology-related tasks you've handled. Emphasise your strong Microsoft Office skills and any experience in the entertainment industry.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for technology and the entertainment industry. Mention specific examples of how your skills can contribute to the Global Technology team at CAA, and express your enthusiasm for the role.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, and that all information is complete and legible. A polished application reflects your attention to detail.
How to prepare for a job interview at Creative Artists Agency
✨Showcase Your Organisational Skills
As a Departmental Assistant, you'll need to demonstrate strong organisational abilities. Prepare examples of how you've effectively managed calendars, scheduled meetings, or organised events in previous roles. This will show your potential employer that you can handle the responsibilities of the position.
✨Familiarise Yourself with Technology Trends
Since the role is within the Global Technology team, it's crucial to stay updated on current technology trends, especially in the entertainment industry. Research recent developments and be ready to discuss how they might impact CAA and its operations during your interview.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice explaining technical concepts in simple terms, as you may need to relay information to non-technical colleagues. During the interview, focus on articulating your thoughts clearly and confidently.
✨Demonstrate Your Passion for Entertainment
CAA values a genuine passion for the entertainment industry. Be prepared to discuss your interests in television, film, and music, and how they relate to the role. Showing enthusiasm for the industry can set you apart from other candidates.
