Legal Administrator (Residential Property or Conveyancing background is preferred)

Job title: Legal Administrator

Location: North London (office based)

Salary: £30,000 per annum

Employment Type: Full-Time, Permanent

Reporting To: Head of Law

A well-established law firm is seeking a proactive and detail-oriented Legal Administrator to support its legal team in delivering a broad range of services. The successful candidate will assist with litigation, landlord & tenant issues, conveyancing, client communication, and company secretarial duties, as well as contribute to marketing and credit control activities.

This role is ideally suited to someone with a background in residential property or conveyancing who thrives in a busy legal environment and has a strong grasp of legal procedures, excellent organisational skills, and a confident approach to client interaction.

Key Responsibilities:

Legal & Casework Support

• Assist fee earners with case progression, including litigation cycle tasks, court deadlines, and evidence submissions
• Provide support on landlord & tenant matters, including breach letters, lease consents, and property-related legal documentation
• Cover for team members when absent, including handling sales enquiries and post-completion matters related to ownership and share transfers

Client Communication & Relationship Management

• Build and maintain strong client relationships via regular updates, newsletters, and arrears notifications
• Manage client expectations around case timelines and delays
• Contribute to lead generation and client engagement through social media and digital marketing initiatives

Administrative & Operational Duties

• Maintain the firm’s internal jobs database, including job set-up, document tracking, invoicing, and file closing
• Ensure compliance with internal standards (e.g., ISO 9001) regarding filing, archiving, and documentation
• Coordinate internal team diaries, including key legal and court-related deadlines

Company Secretarial Responsibilities

• Arrange AGMs and maintain statutory records (e.g., officer and shareholder registers)
• Prepare and file confirmation statements
• Issue share and loan certificates, and assist in managing client ownership registers

Finance & Credit Control

• Monitor office cash flow and assist in ensuring timely payment of client invoices
• Help resolve outstanding balances in coordination with bookkeeping and legal staff

Skills & Competencies:

Essential

• Proficiency in Microsoft Office, especially Excel
• Excellent organisational, research, and drafting skills
• Strong attention to detail and ability to manage deadlines across multiple matters
• High level of professionalism, confidentiality, and customer service focus
• Confident communicator with a problem-solving mindset

Desirable

• Familiarity with residential property law or conveyancing processes is highly desirable
• Knowledge of leasehold legislation, landlord & tenant law, and property transactions
• Legal qualification or training (e.g., Law degree, CILEX)
• Marketing or CRM database management experience
• Familiarity with Companies House and Land Registry systems