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- Tasks: Support senior staff with admin and financial tasks, including reception duties and clerical support.
- Company: Join a local government client dedicated to serving the community and enhancing public services.
- Benefits: Enjoy hybrid working with flexible hours and potential for contract extension.
- Why this job: Gain valuable experience in a supportive environment while contributing to meaningful community projects.
- Qualifications: Previous admin experience is preferred; strong communication and organisational skills are essential.
- Other info: This is a temporary role with a minimum 3-month contract, requiring office attendance 2-3 times a week.
One of my local government clients are currently recruiting an experienced Administrator - Level 2 on a temporary basis. This is a 3-month minimum contract with the possibility of the role being extended further to work Monday to Friday 9:00am to 5:00pm. Hybrid working role where, however, you will be required to attend the office 2/3 times a week.
Overview: Under the instruction/guidance of senior staff: provide general administrative and financial support to the department/service.
Responsibilities:
- Undertake reception and/or greeting duties, answering routine telephone and face to face enquiries.
- Provide routine clerical support e.g. photocopying, filing, faxing, emailing, completing routine forms.
- Maintain manual and computerised records/management information systems, following instruction, as deemed appropriate to level, experience and client database task grading.
- Undertake copy-typing and word-processing of routine documents and other IT based tasks under supervision.
- Sort and distribute mail.
- Attend and participate in relevant meetings as required.
- Assist in maintaining the office stationery supplies and keeping the stock room tidy.
- Organise meetings (including booking rooms, making travel/accommodation arrangements etc).
- Participate in training and other learning activities and performance development as required.
- Provide cover for colleagues on comparable grade during periods of absences due to holidays, sickness and other unforeseen events.
If you are interested in this vacancy, please send your CV to Jahker Miah from Coyle Personnel Ltd.
Administrator - Level 2 employer: Coyles
Contact Detail:
Coyles Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator - Level 2
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of clerical support, record management, and meeting organisation will help you demonstrate your capability during any discussions.
✨Tip Number 2
Highlight your experience with hybrid working environments. Since this role requires attending the office a few times a week, be prepared to discuss how you manage your time and productivity in both remote and in-office settings.
✨Tip Number 3
Prepare examples of how you've successfully handled routine enquiries and provided excellent customer service in previous roles. This will showcase your ability to perform reception duties effectively.
✨Tip Number 4
Research the local government sector and its current challenges. Being knowledgeable about the environment you'll be working in can set you apart and show your genuine interest in the role.
We think you need these skills to ace Administrator - Level 2
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Administrator - Level 2 position. Tailor your application to highlight relevant experience and skills that match these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative experience, particularly in areas like clerical support, record management, and IT tasks. Use bullet points for clarity and include specific examples of your achievements.
Write a Compelling Cover Letter: Accompany your CV with a cover letter that explains why you are a good fit for the role. Mention your ability to handle reception duties, manage office supplies, and organise meetings, as well as your willingness to participate in training and development.
Proofread Your Application: Before submitting your application, proofread both your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Coyles
✨Know Your Role
Familiarise yourself with the specific responsibilities of the Administrator - Level 2 position. Understand the tasks like reception duties, clerical support, and record management, so you can confidently discuss how your experience aligns with these requirements.
✨Demonstrate Communication Skills
Since the role involves answering enquiries and participating in meetings, be prepared to showcase your communication skills. Practice clear and concise responses, and think of examples where you've effectively communicated in previous roles.
✨Highlight Organisational Abilities
The job requires managing multiple tasks such as organising meetings and maintaining office supplies. Be ready to share specific instances where you've successfully managed your time and resources, demonstrating your organisational skills.
✨Show Willingness to Learn
As the role includes participation in training and development activities, express your eagerness to learn and grow. Share examples of how you've embraced new challenges or skills in past positions, showing that you're adaptable and proactive.
