Senior Records Specialist - SHR Records

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you're searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government!

Essential Duties:

• Gathers information, creates, maintains and disseminates files both public and confidential, develops and distributes reports, performs data entry and typing, and processes transactions into systems.
• Organize, analyze, comprehend, coordinate, index and maintain large amounts of identification data to ensure accuracy and completeness of criminal files within multiple Records Management Database software systems.
• Maintains compliance with the Kansas Open Records Act, Kansas Offender Registration Act and Sheriff's Office policies and procedures.
• Reviews discrepancies in data; confirms and determines accurate data, updates, revises and modifies data as needed.
• Research the identification of suspects and arrest records by implementing proven analytical methods, utilizing knowledge of general police procedures and the justice system.
• Utilize JIMS, REJIS, NICHE, JIMS Web, NCIC and KCJIS to research and correct data errors.
• Completes document imaging process and expungements of crimes.
• Function as a liaison with other police agencies, courts, county and municipal prosecutors and the KBI to exchange and update information on criminal history records.
• Report non-compliant registered offenders to Investigations and any registered offender information changes to the KBI.
• Assist and guide registered offenders with any issues and/or concerns regarding their duty to register in Johnson County or with questions concerning registered offenders as they are registering.
• Train and educate staff and County Departments on proper procedures to ensure proper individual identifiers are recorded on suspects, arrestees, and defendants.
• Maintain current knowledge and analytical records methods by reviewing literature and communicating with other staff.

Job Requirements:

• Duties and responsibilities, as required by business necessity may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.
• Scheduling and shift assignments and work location may be changed at any time, as required by business necessity.
• Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency.
• Required: High school diploma or equivalent. Two years of administrative support.
• Preferred Requirements: Knowledge of public sector. Experience working with public safety records systems, including NICHE, NCIC, KCJIS, etc. Experience may be substituted for degree. Education may be substituted for experience.