Senior Shareplan Administrator - 6 month FTC ›

Job ID: 5008674003

| Location: Southampton

Reports to the Senior Payroll Services Manager (9 month fixed-term contract)

This is a unique opportunity to play a central role in the operation and administration of Aztec group’s market leading long-term incentive schemes. Reporting directly to the Senior Payroll Services Manager, you will be responsible for the accurate and compliant administration of the plans. With the ability to build excellent relationships, you will work collaboratively across functions, including the Finance, Reward, Payroll, Company Secretarial and Legal teams, as well as dealing directly with queries from colleagues across the business.

Please note that this is an initial 9 month fixed-term contract role with the potential to go permanent for the right candidate. Our core business hours are Monday to Friday 9am-5:30pm however, we are open to considering reduced working hours.

What you\’ll be doing

1. Main point of contact for participants regarding Aztec’s long-term incentives, solving issues and queries and escalating complex issues as required.
2. Responsible for maintaining accurate records of all awards, including new allocations and processing leavers in line with the plan rules and agreed processes.
3. Co-ordinating the award cycle, including assisting in the determining of annual allocations, creating annual statements and processing disposal and pay out of awards. Working in partnership with the businesses HR administration, Reward, Payroll, Company Secretarial, Finance and Legal teams throughout the process.
4. Responsible for sharing timely and accurate information in respect of jurisdiction tax office requirements, including Benefit in Kind statements.
5. Develop and publish up to date communication and information material, collaborating with the reward, payroll and communications team, and the Chief Financial and People Officers to ensure that all participants understand the plans that they are in and what actions are required of them.
6. Provide support with the evolution of new schemes as required.
7. Work in conjunction with the broader Payroll team, taking on ad-hoc duties as required.

What we\’re looking for

1. Knowledge and experience of share plans and interpreting plan rules is preferable.
2. Knowledge and experience of Payroll and Benefits administration is preferable.
3. An analytical mindset with the ability to provide insight in reward data.
4. Strong numeracy and data management skills accompanied by proficient Excel skills.
5. Proven attention to detail and accuracy of output.
6. Proven administration and organisational skills.
7. Excellent internal and external communication and interpersonal skills, with ability to develop good working relationships within the business and with service providers.
8. Knowledge of taxation in one or more jurisdictions highly desirable.
9. Ability to learn new information, processes and procedures, bringing insight on best practice and challenge of the status quo where required.

We will provide the training, both in-house for relevant technical knowledge and also for professional qualifications to enhance your ability to provide sound accountancy services. You will need to be quick to learn new systems and great with people, as we value close working relationships with colleagues, clients and business contacts.

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