Group Office: Finance - Administrator

We are looking for an Accounts Payable Administrator to join our Accounts Team in Badshot Lea. You will be reporting direct to Purchase Ledger Supervisor and work with a team of five. The ability and willingness to be flexible in a changing environment is essential. A working knowledge of Access Dimensions would be beneficial. Fixed Term Contract - 12 months Rota: Full time, 40 hours.

Main duties and responsibilities:

• Code and enter purchase invoices.
• Code and enter overhead invoices.
• Match invoices to PO on WinRetail, sort out any quantity or pricing issues then pass invoices.
• Raise credit requests and debit notes to the relevant supplier, enter onto Access Dimension.
• Print out statement checklist, mark received statements and chase up any missing invoices.
• Check through statements and identify missing invoices/credits and request copies.
• Prepare monthly purchase ledger accruals.
• Produce audit reports for key suppliers and reconcile to purchase ledger accounts.
• File and scan invoices monthly.
• Sort post and emails daily.
• Answer office phone and when required reception phone.
• Carry out any other administrative tasks as required.

To be successful in this role, we are looking for people:

• Proven experience of working in an accounting administration role within a retail environment is essential.
• Excellent oral and written communication.
• Organised, self-disciplined with a positive, collaborative attitude and able to work under pressure.
• Ability to deliver high level of accuracy, in a timely fashion with attention to detail.
• Previous experience in a similar role is desirable.

Squire’s is a family-owned group of 17 garden centres based in Surrey, Sussex, Middlesex, and Berkshire. Since 1936 the purpose of our business has been the happiness of those who work in it. We are committed to growing our business and to promoting the highest standards in horticulture, catering, and retail. We want our staff to enjoy working with us in a friendly, energetic customer focused environment.

Rewards & Benefits:

• Employee Discount – 50% in Restaurants and 20% in Garden Centre on joining, increasing to 25% after 2 years’ service and 30% after 5 years’ service.
• Holiday (including bank holidays) – 5.6 weeks on joining increasing to 6.2 weeks after 2 years’ service and 6.6 weeks after 5 years’ service.
• Bonus – We reward our employees with a non-contractual bonus at Christmas, based on the profit of the company in any financial year (first year is dependent on start date).
• Pension – We offer a Defined Contribution Pension Plan to new employees.
• Attendance – After one year's service, if you have worked for a full financial year and have 100% attendance, one day holiday (pro-rata) will be added to your holiday grant as a 'Thank you'.
• Made A Difference Scheme (M.A.D) – A reward scheme for team members who make a difference to our business through outstanding customer service.
• Learning & Development – You can look forward to a wealth of learning opportunities with us.
• Birthday – After 6 months service if your birthday falls on your contracted day to work, you can leave work early.
• Cycle2work scheme – After 1 year's service, a government initiative which offers a saving on new cycling equipment.
• Child's first day at school – After 1 year's service come in late and go home early on your child's first day of school life.
• RHS Membership or a Tree / Shrub – After 1 year's service Squire's employees can choose either one tree or shrub to plant each year.
• Employee Assistance Programme (EAP) – After 2 years service employees are eligible to join an EAP.
• Retirement – After 15 years service if you are retiring and have over 15 years service, your contracted hours will be reduced by a fifth but your pay will remain the same for your final 3 months.
• Free Parking – Available to all employees in the designated parking areas on our site.