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- Tasks: Support the Aberdeen team with admin tasks, reception duties, and project coordination.
- Company: Costain delivers smart infrastructure solutions across energy, water, transportation, and defence sectors.
- Benefits: Enjoy a dynamic work environment with opportunities for personal growth and development.
- Why this job: Be part of exciting projects that contribute to energy transition and make a real impact.
- Qualifications: Good communication skills, proficiency in Microsoft Office, and GCSE level English and Maths preferred.
- Other info: Flexible working hours with a minimum of three days in the office.
The predicted salary is between 28800 - 43200 £ per year.
We are currently looking for a self-driven and enthusiastic Administrator / Technical Clerk to work with our Aberdeen Office based team to provide a wide variety of support ranging from Reception Duties to supporting the Accounts Team. The role is expected to be 40 hours / full time, with a minimum of three days per week in Costain’s Aberdeen office, typically Tuesday, Wednesday and Thursday to provide direct support to the teams. The Team Administrator will provide full administrative support to the Aberdeen Team and supporting services and contribute to the smooth running of the Aberdeen Office.
Your responsibilities will be to coordinate and oversee administrative duties as well as the coordination of any Facilities based functions within the Office. This will include a wide range of activities including Reception Duties, managing office supplies, supporting the project teams, supporting the accounts team, etc. This is an exciting opportunity to play a key part in Costain’s goal to energy transition on landmark projects. The role will require someone who is dynamic and responsive, with an ability to drive activities to successful conclusions.
Responsibilities- Management of all SHE and Facilities Functions on site
- Support the onboarding of personnel to the project
- Supporting projects with tasks to meet deadlines, being agile and supportive, such as document uploads, maintaining action trackers and similar, taking and issuing meeting minutes and similar.
- Support the wider Aberdeen Team with administrative duties on an ad hoc basis
- Monthly / weekly report collation, including supporting Project Controls with Progress Reports and supporting Accounts with Invoicing and Cost Reports
- Organise internal and external meetings including room bookings, refreshments etc
- IT, PPE and stationery ordering, management, and arranging collections
- Creation and formatting of Microsoft Office Presentations; Document Formatting, Templates.
- Meet and greet visitors, organise hotdesk bookings
- Management of Office AV and I.T equipment including new user set-ups
- Support of all Internal and External Audits associated with the Office
- Management of all desk and meeting room bookings.
- Organise travel and accommodation arrangements
- Additional Administrative support for Leadership team as required.
- Good interpersonal skills
- Excellent communication skills (written and verbal)
- Excellent organisational skills
- Have a supportive and flexible ethos
- Understand the importance of safety and wellbeing
- Proficient in the Microsoft Office suite (Word, Excel, Powerpoint, Outlook, Sharepoint) and good general IT literacy
- Self-motivated and able to work to tight deadlines
- To be able to collaborate/coordinate across a large team.
- Ideally hold GCSE level English and Maths or similar educational certificate
Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company.
Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase. We do share individual feedback following an interview.
A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.
Technical Administrator employer: Costain Group PLC
Contact Detail:
Costain Group PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Technical Administrator
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description, such as managing office supplies and coordinating meetings. This will help you demonstrate your understanding of the role during any discussions.
✨Tip Number 2
Showcase your proficiency in Microsoft Office by preparing examples of presentations or documents you've created. Being able to discuss your experience with these tools can set you apart from other candidates.
✨Tip Number 3
Highlight your interpersonal skills by preparing anecdotes that illustrate how you've successfully collaborated with teams in the past. This is crucial for a role that requires coordination across various departments.
✨Tip Number 4
Research Costain's recent projects and initiatives related to energy transition. Being knowledgeable about the company's goals will allow you to align your responses with their vision during interviews.
We think you need these skills to ace Technical Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Technical Administrator role. Emphasise your organisational skills, proficiency in Microsoft Office, and any previous administrative support roles.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your skills and experiences make you a great fit for supporting the Aberdeen team and contributing to their projects.
Highlight Interpersonal Skills: Since the role requires excellent communication and interpersonal skills, provide examples in your application that demonstrate your ability to collaborate effectively with teams and manage relationships with clients and visitors.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Costain Group PLC
✨Showcase Your Organisational Skills
As a Technical Administrator, you'll need to demonstrate excellent organisational skills. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, and how you prioritised your workload to meet deadlines.
✨Highlight Your IT Proficiency
Since the role requires proficiency in Microsoft Office and general IT literacy, make sure to mention any relevant experience you have with these tools. You could even bring along examples of documents or presentations you've created to showcase your skills.
✨Emphasise Your Communication Skills
Strong written and verbal communication skills are essential for this position. Prepare to discuss how you've effectively communicated with team members or clients in the past, and consider sharing an example of a successful meeting or presentation you've led.
✨Demonstrate Your Flexibility and Supportive Ethos
The job description mentions the need for a supportive and flexible approach. Think of instances where you've adapted to changing circumstances or provided support to colleagues, and be ready to share these stories during your interview.
