Executive Assistant / IT Coordinator

Are you someone who thrives on staying one step ahead, takes pride in getting things done right, and brings energy and initiative to everything you do? Working with the Chief Technical Officer (CTO) for NHS SBS, we need an Executive Assistant who can coordinate calendars, anticipate issues, and work proactively in a dynamic setting. We are looking for someone who is driven, resourceful, and ready to make an impact!

This role provides high-level executive support to the Chief Technology Officer, and ensures the smooth operation of the CTO’s office. The postholder will coordinate the rhythms, communications, and priorities of leadership agenda, acting as a central point of coordination across the technology leadership team. The role is both strategic and administrative, ensuring the CTO remains focused, informed, and connected to the wider organisation.

This is a full-time position, and the team work out of our Leeds office, and we would like someone to be in the office a minimum of 3 days.

What you’ll be doing:

• Coordinate calendar, travel, correspondence, and day-to-day priorities.
• Prepare materials, briefings, and agendas for internal and external meetings.
• Track and follow up on actions, decisions, and delegated items.
• Act as a gatekeeper and liaison, ensuring effective communication between the CTO and key internal/external partners.
• Triage requests to the CTO, assisting with proactive delegation to relevant teams/partners.
• Handle confidential and critical information with professionalism and discretion.
• Support the CTO in managing time, workload, and external engagements.
• Maintain and coordinate the operational rhythm of the office, including leadership team meetings, strategic reviews, and reporting cycles.

What you’ll bring:

• Significant experience supporting a senior leader in a complex organisation.
• Proactive and customer-focused mentality.
• Demonstrable experience in coordinating an executive office or leadership function, ideally within a technology or digital environment.
• Excellent written and verbal communication skills, and able to draft succinct executive documents and briefings.
• Strong organisational skills with the ability to balance multiple priorities calmly and optimally.
• Proficient in Microsoft 365 and collaboration tools (e.g., Teams, OneNote, SharePoint).

It would be great if you had:

• Experience working in or with a technology, digital, or transformation environment.
• Degree-level education or equivalent.

If you are interested in this role but not sure if your skills and experience are exactly what we’re looking for, please do apply, we’d love to hear from you!

Employment Type: Full-time, Permanent or Fixed Term Contract

Location: Leeds

Security Clearance Level: DBS

Salary: up to £35,000 depending on experience

Benefits: 25 days annual leave with the choice to buy extra days, health cash plan, life assurance, pension, and generous flexible benefits fund.

We will make sure that individuals with disabilities are provided reasonable accommodation to take part in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

We embrace difference as a source of creativity, innovation and competitive advantage and are striving to become a more diverse organisation. We welcome applications from people with a diverse variety of backgrounds and identities. We are committed to equality of opportunity for all and do not discriminate on the basis of race, religion, colour, gender, age, disability, sexual orientation or marital status.

We participate in the Disability Confident scheme and are committed to offering an interview to any candidate with a disability, who meets the minimum criteria for the role. If you believe this could apply to you, please let us know when completing your application.