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- Tasks: Welcome clients, manage calls, and provide admin support in a legal environment.
- Company: Join Office Angels, a dynamic employment agency dedicated to inclusivity and opportunity.
- Benefits: Enjoy a flexible part-time schedule with competitive pay and a supportive work culture.
- Why this job: Be the face of a professional team and make a positive impact on client experiences.
- Qualifications: Previous reception experience, strong communication skills, and a passion for helping others required.
- Other info: This role is perfect for those looking to gain experience in a corporate or legal setting.
Location: Glasgow City Centre
Hours: 9am to 5pm - 3 x days per week (Fixed days Monday, Wednesday & Friday) 21 hours per week
Contract: Permanent
Salary: £14.00 per hour
Office Angels Glasgow are currently seeking an experienced Legal Receptionist to support our esteemed client on a part-time basis. This is a brilliant opportunity for someone who thrives in a front-facing role and takes pride in delivering exceptional service.
As the first point of contact for clients and visitors, you will be integral to the reception team and will set the tone for a welcoming and professional experience. You will also provide vital administrative support across the organisation.
We are therefore looking to hear from confident and well-presented individuals with previous experience in either a reception or front of house role. Experience in a corporate or legal environment would be beneficial for this position therefore if you are organised, personable, and ready to make a strong first impression, we’d love to hear from you!
Day to day duties:
- Welcome clients and visitors with professionalism, ensuring they feel valued and supported from the moment they arrive.
- Handle all inbound calls and emails and assist with any queries.
- Manage diary and schedule appointments.
- Coordinate with and support multiple departments.
- Collect payments over the phone and online.
- Maintain a well-organised and tidy reception area.
- Perform general administrative tasks such as filing, data entry and photocopying.
- Manage and maintain meeting room equipment and ensure rooms are set up.
- Provide excellent service from start to finish for all clients, ensuring a pleasant experience throughout.
What we need from you:
- Previous experience managing a busy corporate reception.
- Exceptional written and verbal communication skills and an excellent telephone manner.
- A strong team player who can work collaboratively to reach shared goals.
- The ability to maintain a professional and calm demeanour in a high-pressure environment.
- Someone personable, well presented and confident in their work.
- Excellent IT skills and a proficiency in Microsoft Office.
- The ability to multitask and prioritise daily duties.
- A strong understanding of legal terminology and previous experience in a law firm or legal department.
- Be people-focused and have a passion for helping others.
How to Apply:
If you have relevant experience, we want to hear from you! Please apply by submitting your CV.
Part-time Legal Receptionist employer: Office Angels Limited
Contact Detail:
Office Angels Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-time Legal Receptionist
✨Tip Number 1
Familiarise yourself with legal terminology and the specific practices of the law firm you're applying to. This will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Practice your communication skills, especially your telephone manner. Since you'll be handling inbound calls, being articulate and professional over the phone is crucial for making a great first impression.
✨Tip Number 3
Network with professionals in the legal field. Attend local legal events or join online forums to connect with others who can provide insights or even refer you to opportunities within their firms.
✨Tip Number 4
Prepare for situational questions that may arise during the interview. Think about how you would handle high-pressure situations or difficult clients, as these scenarios are common in reception roles.
We think you need these skills to ace Part-time Legal Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience in reception or front-of-house roles. Emphasise any work you've done in a corporate or legal environment, as this will be particularly relevant for the position.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and your ability to provide exceptional service. Mention specific examples of how you've successfully managed a busy reception area or handled client queries in the past.
Highlight Relevant Skills: In your application, focus on key skills mentioned in the job description, such as multitasking, IT proficiency, and a calm demeanour under pressure. Use bullet points to make these stand out.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a receptionist role.
How to prepare for a job interview at Office Angels Limited
✨Showcase Your Front-Facing Experience
Make sure to highlight your previous experience in reception or front-of-house roles. Discuss specific situations where you provided exceptional service, as this will demonstrate your ability to create a welcoming environment for clients and visitors.
✨Demonstrate Communication Skills
Since the role requires excellent verbal and written communication, prepare to discuss how you've effectively handled calls and emails in past positions. You might even want to practice answering common questions to showcase your telephone manner.
✨Familiarise Yourself with Legal Terminology
If you have experience in a legal environment, brush up on relevant terminology and processes. Being able to speak confidently about legal terms can set you apart from other candidates and show your understanding of the industry.
✨Exude Professionalism and Calmness
The interviewers will be looking for someone who can maintain a professional demeanour under pressure. Share examples of how you've managed stressful situations in the past, ensuring you convey your ability to stay calm and collected.
