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- Tasks: Support a busy sales team with CRM management, travel bookings, and event coordination.
- Company: Join Dimensional Fund Advisors, a leading investment firm in London.
- Benefits: Enjoy hybrid work options, comprehensive benefits, and opportunities for career growth.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact.
- Qualifications: Experience with CRM systems and administrative tasks; teamwork and multitasking skills are essential.
- Other info: This is a 13-month fixed-term contract with potential for future opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Overview: The Administrative Assistant will support our Senior Administrative Assistant in providing assistance to a busy sales team. The role involves experience with customer management systems, booking travel, and processing expenses. It collaborates closely with Marketing, Events, and Corporate Service teams.
Responsibilities:
- Maintain CRM database, update client information, and oversee data governance.
- Create, edit, and send weekly and monthly emails using CRM Dynamics 365.
- Handle website approvals, including client requests and profile edits.
- Prepare and submit travel and expense reports.
- Coordinate travel arrangements for the team with Corporate Services.
- Manage marketing and event materials, including stock upkeep, print runs, and liaising with suppliers.
- Manage diary for the wider team.
- Support in-house and external client events with the Events Team.
- Provide support to business colleagues and cover teams as needed.
- Perform additional ad hoc duties as required.
Qualifications:
- Experience with CRM systems such as Microsoft Dynamics or Salesforce.
- Experience in managing and processing expenses.
- Supporting a sales team experience preferred.
- Administrative or Personal Assistant experience within a corporate setting preferred.
- Ability to manage multiple priorities and meet deadlines.
- Proficiency in Microsoft Office Suite.
- Teamwork skills.
Dimensional offers comprehensive benefits, educational initiatives, and cultural celebrations to support your well-being and career growth.
Administrative Assistant (13m Fixed Term Contract) employer: Dimensional Fund Advisors
Contact Detail:
Dimensional Fund Advisors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (13m Fixed Term Contract)
✨Tip Number 1
Familiarise yourself with CRM systems like Microsoft Dynamics or Salesforce. If you have access to any online tutorials or courses, take the time to learn the basics and even some advanced features. This will not only boost your confidence but also show your potential employer that you're proactive and ready to hit the ground running.
✨Tip Number 2
Brush up on your organisational skills by practising how to manage multiple tasks efficiently. You could create a mock schedule for a busy week, including travel arrangements and expense reports. This will help you demonstrate your ability to juggle priorities during interviews.
✨Tip Number 3
Network with professionals in the finance and administrative sectors. Attend industry events or join relevant online forums to connect with people who might provide insights into the role or even refer you. Building these connections can give you an edge in the application process.
✨Tip Number 4
Prepare to discuss your experience in supporting sales teams. Think of specific examples where you've contributed to team success, whether through managing schedules, coordinating events, or handling client communications. Being able to articulate your value in this area will make you a standout candidate.
We think you need these skills to ace Administrative Assistant (13m Fixed Term Contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially with CRM systems like Microsoft Dynamics or Salesforce. Emphasise any administrative roles you've held and your ability to manage multiple priorities.
Craft a Compelling Cover Letter: In your cover letter, explain why you're interested in the Administrative Assistant role at Dimensional Fund Advisors. Mention your experience supporting sales teams and your proficiency in managing travel and expenses.
Showcase Teamwork Skills: Since the role involves collaboration with various teams, include examples of how you've successfully worked in a team environment. Highlight any specific projects where you supported colleagues or managed events.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrative Assistant.
How to prepare for a job interview at Dimensional Fund Advisors
✨Know Your CRM Systems
Familiarise yourself with customer management systems like Microsoft Dynamics 365 or Salesforce. Be prepared to discuss your experience with these tools and how you've used them to manage client information effectively.
✨Demonstrate Your Organisational Skills
Since the role involves managing multiple priorities, be ready to share examples of how you've successfully organised tasks in previous positions. Highlight any experience you have with diary management or coordinating travel arrangements.
✨Showcase Your Teamwork Abilities
The position requires collaboration with various teams, so emphasise your teamwork skills. Share specific instances where you've worked closely with others, particularly in a sales or administrative context.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially in handling client requests or managing expenses. Think of scenarios from your past experiences where you had to think on your feet and provide effective solutions.
