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For Companies At a Glance
- Tasks: Manage vehicle records and support the Fleet department with daily admin tasks.
- Company: MJ Quinn is dedicated to fostering a diverse and inclusive workplace.
- Benefits: Enjoy free parking, 33 days holiday, and a range of employee perks.
- Why this job: Join a supportive team and contribute to a positive working culture.
- Qualifications: Proficient in IT, confident communicator, and a solid team player.
- Other info: Flexible hours and opportunities for learning and development await you.
The predicted salary is between 20000 - 29000 £ per year.
Hours: Monday- Friday 8am- 4pm (37.5 hrs)
Salary: £24,275
Primary Objective
To be responsible for the upkeep of all vehicle records in both paper and electronic format. To be responsible for all the day-to-day administrative duties within the Fleet department and providing general administrative support to all members of the team. To be responsible for owning the general emails and phone calls directed at the Fleet function. To be fundamental in developing MJQ’s working culture, its reputation and values.
Principle Accountabilities
- Maintaining vehicle records on CRM and completion, and subsequent filing of paperwork.
- Maintaining CRM departures database, ensuring relevant departments are informed where appropriate.
- Raise purchase orders on Sage for vehicle related expenditure.
- Dealing with general emails and telephone queries.
- Process insurance claims through the internal systems and liaise with the nominated insurance company.
- Processing of vehicle related fines and charges online, creation of event on CRM and subsequent re-charge claim processing.
- Liaises with suppliers to organise the repair and/or maintenance and servicing of vehicles nationally.
- Liaises with suppliers to organise vehicle swaps, repairs and raising associated orders.
- Liaises with both office and field-based operatives on all vehicle related matters.
- Completion and recording of Notice of Intended Prosecution forms from national police forces.
- Liaises with the relevant authorities and operatives to settle fines and other vehicle related charges.
- Assessing damage from vehicle paperwork to ensure correct reallocation of charges.
Skills/Qualifications
- Proficient in IT skills, Word, Excel, Outlook.
- Confident communicator, face to face and dealing with telephone queries.
- A solid team player.
- Have a flexible approach to work and have the ability to be pro-active.
Benefits:
- Free Parking
- 33 days holiday (25 + Bank holidays)
- Employee Bonus Scheme
- Healthcare Cashback Plan
- Employee Assistance Programme
- Cycle to Work Scheme
- Company Contribution Pension Scheme
- Parental Leave and Pay
- Employee Reward and Recognition
- Learning and Development Opportunities
- Gym & Retail Discounts
- Life Assurance Benefit
Diversity Statement
MJ Quinn’s are committed to promoting an environment that values diversity. All staff are responsible for ensuring that all employees, customers, suppliers, and visitors are treated equally and fairly and not discriminated against on the grounds of age, disability, gender reassignment, marriage & civil partnerships, pregnancy & maternity, race, religion or belief, sex or sexual orientation. We welcome applications from a diverse range of candidates regardless of their background, disability or gender and are committed to creating a workforce as diverse as the communities we serve.
FLEET ADMINISTRATOR employer: Mj Quinn Integrated Services Ltd
Contact Detail:
Mj Quinn Integrated Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land FLEET ADMINISTRATOR
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as CRM and Sage. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your communication skills, especially over the phone and in person. Since the role involves dealing with queries and liaising with various stakeholders, being articulate and approachable can set you apart from other candidates.
✨Tip Number 3
Showcase your ability to be a team player by preparing examples of past experiences where you collaborated effectively with others. This will highlight your fit within the company culture and your potential contribution to the Fleet department.
✨Tip Number 4
Research MJ Quinn’s values and working culture. Understanding their commitment to diversity and employee well-being can help you align your responses during any interviews, showing that you share their vision and are genuinely interested in being part of their team.
We think you need these skills to ace FLEET ADMINISTRATOR
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and skills required for the Fleet Administrator position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Skills: Make sure to emphasise your IT proficiency, communication skills, and ability to work as part of a team. Provide specific examples from your past experiences that demonstrate these skills.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you are interested in the Fleet Administrator role and how you can contribute to MJ Quinn’s working culture and values.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for administrative roles.
How to prepare for a job interview at Mj Quinn Integrated Services Ltd
✨Know Your Fleet Basics
Familiarise yourself with the basics of fleet management and vehicle records. Understand the importance of maintaining accurate records and how it impacts the overall efficiency of the fleet department.
✨Showcase Your IT Skills
Since proficiency in IT skills is crucial for this role, be prepared to discuss your experience with software like Word, Excel, and Outlook. You might even want to mention any specific projects where you used these tools effectively.
✨Demonstrate Communication Skills
As a Fleet Administrator, you'll need to communicate effectively with various stakeholders. Prepare examples of how you've successfully handled phone queries or face-to-face interactions in previous roles.
✨Emphasise Teamwork and Flexibility
Highlight your ability to work as part of a team and your flexible approach to tasks. Share experiences where you collaborated with others or adapted to changing priorities to support your team.
