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- Tasks: Support daily operations with admin tasks, managing calendars, and liaising with suppliers.
- Company: Join a dynamic fashion brand known for high-quality trousers.
- Benefits: Enjoy a competitive salary, supportive environment, and career progression opportunities.
- Why this job: Perfect for those who thrive in fast-paced settings and want to make an impact.
- Qualifications: Previous admin experience preferred; must be organised and proficient with Xero.
- Other info: Work Monday to Friday, 9:00am to 5:00pm in Oldbury.
The predicted salary is between 20000 - 30000 £ per year.
Salary: £25,000 per annum
Hours: Monday to Friday, 9:00am - 5:00pm
Location: Oldbury
365 People are hiring for one of our clients who specialise in the design and production of high-quality trousers. We are seeking a reliable and organised Executive Office Co-ordinator to support daily business operations.
Role Overview
The Executive Office Co-ordinator will be the central point of contact for administrative and commercial support across the business. This is a varied and hands-on role, ideal for someone who thrives in a fast-paced environment and is comfortable managing a broad range of tasks.
Key Responsibilities
- General administrative duties including filing, document preparation, and office organisation
- Answering and directing phone calls and handling email correspondence
- Managing the company calendar and coordinating diaries for key personnel
- Preparing and sending customer invoices using Xero accounting software
- Booking shipments via logistics software
- Supporting commercial activities such as liaising with suppliers, tracking orders, and supporting sales initiatives
- Maintaining office supplies and assisting with general office upkeep
- Providing ad hoc support to the management team as needed
Key Skills & Experience Required
- Previous administrative or office coordination experience preferred
- Proficient with Xero or similar invoicing/accounting software
- Confident using logistics or courier booking platforms
- Strong organisational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to multitask and prioritise workload effectively
- A proactive and team-oriented approach
What Our Client Offers
- Competitive salary of £25,000 per annum
- A supportive and collaborative working environment
- The opportunity to be involved in a growing fashion brand
- Potential for role development and career progression
Executive Office Co-ordinator employer: kaaru
Contact Detail:
kaaru Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Office Co-ordinator
✨Tip Number 1
Familiarise yourself with Xero accounting software before the interview. Since this role involves preparing invoices using Xero, having a basic understanding of how it works will show your initiative and readiness to hit the ground running.
✨Tip Number 2
Brush up on your organisational skills by practising how to manage multiple tasks efficiently. You might be asked about your approach to prioritising workload, so think of examples from your past experiences where you successfully juggled various responsibilities.
✨Tip Number 3
Research the company’s products and their market position. Understanding the fashion industry and the specific niche of high-quality trousers will help you engage in meaningful conversations during the interview and demonstrate your genuine interest in the role.
✨Tip Number 4
Prepare to discuss your communication skills, especially in handling phone calls and emails. Think of scenarios where you effectively managed correspondence or resolved issues, as this will highlight your suitability for the role's requirements.
We think you need these skills to ace Executive Office Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the role of Executive Office Co-ordinator. Emphasise your proficiency with Xero or similar software, as well as your organisational abilities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific experiences that demonstrate your ability to manage multiple tasks and support a team effectively in a fast-paced environment.
Highlight Key Skills: In your application, clearly outline your strong written and verbal communication skills. Provide examples of how you've successfully managed calendars, handled correspondence, or supported commercial activities in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Executive Office Co-ordinator role.
How to prepare for a job interview at kaaru
✨Showcase Your Organisational Skills
As an Executive Office Co-ordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised projects or managed competing priorities.
✨Familiarise Yourself with Xero
Since the role involves using Xero for invoicing, it's crucial to show your proficiency with this software. If you're not already familiar, consider taking a quick online tutorial to brush up on its features before the interview.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations, such as managing a busy calendar or dealing with a difficult supplier. Think through potential scenarios and how you would approach them, highlighting your problem-solving skills.
✨Demonstrate Your Communication Skills
Excellent written and verbal communication is key for this role. Be prepared to discuss how you've effectively communicated in previous roles, whether through emails, phone calls, or face-to-face interactions, and provide examples of successful outcomes.
