HIGHLY EXPERIENCED REMOTE EXECUTIVE ASSISTANT FOR PRESTIGIOUS FAMILY OFFICE

We are delighted to be working with a prestigious and forward-thinking institutional private family office that is committed to long-term capital preservation, legacy-building, and the economic development of the Kingdom of Saudi Arabia. Operating globally with offices and partnerships spanning Riyadh, Dubai, and London, they are building a diversified, multi-asset investment portfolio while advancing philanthropic and strategic objectives aligned with Vision 2030.
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\\nWe are seeking an exceptional and highly experienced Executive Assistant to join this close-knit and high-performing team. This pivotal role will support the Managing Director/CEO across both corporate and personal affairs, while also collaborating closely with the COO and CIO. The position offers a unique opportunity to contribute to an impactful organisation operating at the intersection of business, legacy, and nation-building.
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\\nThe ideal candidate will be proactive, discreet, and highly organised, with proven experience supporting C-suite leaders in a dynamic, fast-paced environment. Total flexibility is essential, as the MD operates across multiple time zones (primarily Riyadh, Dubai, and London), and the role occasionally requires responsiveness outside standard 9-5 working hours.
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\\nThis is a rare and prestigious opportunity to become a core contributor to a globally influential family office and ain exposure to some of the world’s most visionary entrepreneurs and national leaders. A competitive salary and benefits package are on offer, including discretionary performance bonuses.
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\\nDUTIES TO INCLUDE
\\n• Manage complex calendars, meetings, and appointments across time zones for the MD/CEO and leadership team
\\n• Coordinate meeting agendas, take minutes, and ensure timely follow-up on action items
\\n• Serve as the MD/CEO’s primary point of contact, handling email and communications with professionalism
\\n• Maintain confidential digital and physical records in line with internal standards
\\n• Oversee office expenses, reimbursements, and support financial reporting processes
\\n• Liaise with advisors, partners, household staff, and vendors to ensure smooth personal and corporate operations
\\n• Manage the MD/CEO’s personal calendar, travel logistics, and international itineraries
\\n• Oversee personal finance administration, including invoices and asset updates
\\n• Plan and execute personal, social, and professional events with discretion and efficiency
\\n• Arrange health and wellness appointments in support of personal goals
\\n• Support with research, briefing materials, content creation, and presentation preparation
\\n• Act as a central hub between professional and personal priorities to ensure alignment
\\n• Manage urgent issues with sound judgment and discretion
\\n• Recommend and implement tools and systems to streamline workflows and increase productivity
\\n• Provide basic IT setup and troubleshooting for software, email, and devices
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\\nESSENTIAL CRITERIA
\\n• 7–10 years as an Executive Assistant, ideally in a high-pressure, fast-paced environment
\\n• supporting senior executives or C-suite leaders
\\n• Demonstrated ability to manage both corporate and personal responsibilities
\\n• A bachelor’s degree in Business Administration, Communications or a related field is preferred
\\n• Exceptional organisational and multitasking abilities with the ability to handle large workloads and competing priorities
\\n• Outstanding communication skills, both written and verbal, Arabic is advantageous but not essential
\\n• Proactive, adaptable, and solutions-oriented
\\n• Absolute discretion and confidentiality in handling sensitive information
\\n• Certifications in executive assistance, office management, or project management (e.g., CAP,PMP) are advantageous
\\n• The ability to work autonomously and build a good working relationship with the Family Office and MD remotely
\\n• Willingness to adjust working hours and work outside of the standard working day
\\n• Excellent, verifiable references
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