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- Tasks: Support the team with administrative tasks and maintain information systems.
- Company: Join a dynamic organisation in the North East focused on collaboration and efficiency.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Why this job: Perfect for detail-oriented individuals who thrive in teamwork and want to make an impact.
- Qualifications: Good IT skills, attention to detail, and ability to manage conflicting deadlines required.
- Other info: Short-term role with opportunities for training and development.
We are working with a dynamic organisation in the North East that is seeking a skilled Sectorial and Administrative Assistant to provide essential support to their team. This short-term opportunity is ideal for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has a keen eye for detail. The successful candidate will play a key role in ensuring the smooth operation of departmental functions and maintaining high standards of administrative support.
Job Specification:
- To work effectively and efficiently to support line management in the delivery of the department’s aims and objectives.
- To maintain appropriate and robust information systems within the department.
- To maintain positive and effective liaison links with organisations and partners as appropriate.
- To support the preparation and production of a variety of quality information for inclusion in management and departmental reports.
- To ensure compliance with the Data Protection Act and to ensure data security is maintained.
- To ensure relevant knowledge is up to date.
- To identify and recommend areas of potential improvement.
- To represent the function at internal and external meetings and events and take minutes when required.
- To support the activities of the function and diary management for line management where required.
- To support colleagues with their work as required.
- To attend internal and external training courses as necessary.
- To undertake any other duties as appropriate to the role.
Person Specification:
- Demonstrate good IT skills with a working knowledge of Microsoft Office suite and bespoke IT systems.
- Prioritise own workload whilst working to conflicting deadlines.
- Demonstrate good interpersonal skills with the ability to liaise at all levels.
- Input data and information accurately.
- Demonstrate attention to detail.
- Work on own initiative and effectively as part of a team.
- Take and prepare minutes at meetings.
Clerical Assistant employer: Zenith People
Contact Detail:
Zenith People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly the Microsoft Office suite. Being able to demonstrate your proficiency in these applications during an interview can set you apart from other candidates.
✨Tip Number 2
Prepare examples of how you've successfully managed conflicting deadlines in previous roles. This will showcase your ability to prioritise tasks effectively, which is crucial for a Clerical Assistant.
✨Tip Number 3
Brush up on your minute-taking skills. Being able to take clear and concise minutes at meetings is a key responsibility in this role, so practice summarising discussions and decisions succinctly.
✨Tip Number 4
Network with professionals in similar roles or industries. Engaging with others can provide insights into the role and may even lead to referrals, increasing your chances of landing the job with us.
We think you need these skills to ace Clerical Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the job description. Emphasise your IT skills, attention to detail, and ability to work under pressure.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organisation. Mention specific examples of how you've successfully managed administrative tasks or supported teams in the past.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office and any bespoke IT systems. Provide examples of how you've used these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Zenith People
✨Showcase Your IT Skills
Make sure to highlight your proficiency in Microsoft Office and any bespoke IT systems you’ve used. Be prepared to discuss specific examples of how you've utilised these skills in previous roles.
✨Demonstrate Attention to Detail
Since the role requires a keen eye for detail, be ready to provide examples of how you've ensured accuracy in your work. You might mention experiences where your attention to detail made a significant difference.
✨Prepare for Teamwork Questions
This position involves collaboration, so expect questions about your experience working in teams. Think of instances where you contributed positively to a team dynamic or helped resolve conflicts.
✨Understand Data Protection Compliance
Familiarise yourself with the Data Protection Act and be prepared to discuss how you ensure data security in your work. This shows that you take compliance seriously and understand its importance in administrative roles.
