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- Tasks: Support various business functions with essential administrative tasks and event coordination.
- Company: Join a well-established, professional organisation in the heart of Cambridge.
- Benefits: Enjoy flexible hours, free parking, and excellent public transport links.
- Why this job: Perfect for balancing work and personal life while making a real impact.
- Qualifications: Strong organisational skills and IT proficiency, especially in Microsoft Office.
- Other info: Part-time role (20 hours/week) with opportunities for training as First Aider and Fire Marshal.
The predicted salary is between 21200 - 25600 £ per year.
A well-established and professional organisation based in Cambridge is seeking a highly organised and proactive Administration Assistant to support a range of business functions. This is an excellent opportunity to join a friendly and collaborative team in a varied and rewarding role.
As Administration Assistant, you will provide essential administrative support across the organisation, including to senior leadership and key departments. Your responsibilities will include:
- Organising company events and meetings, including booking venues, catering, travel, and accommodation
- Managing company diaries and coordinating schedules
- Liaising with IT consultants and supporting general office IT needs
- Handling incoming calls, post, couriers, and office supplies
- Maintaining office equipment and ensuring servicing is up-to-date
- Filing and document management using SharePoint
- Updating spreadsheets and tracking key data such as insurance renewals and training records
- Supporting travel arrangements for staff attending group events
- Preparing presentations and compiling data for senior management
- Acting as First Aider and Fire Marshal (training provided if needed)
You will be an experienced administrator with excellent organisational and communication skills. You should be confident managing multiple priorities, working independently and as part of a team. Strong IT skills, particularly in Microsoft Office (Word, Outlook, PowerPoint, Excel, Teams), are essential. Experience supporting senior management and coordinating events or meetings will be highly beneficial.
This is a varied and engaging role within a supportive and collaborative team. This is a part-time role (20 hours per week) you can choose what hours you would like to work offering great flexibility. You'll benefit from free parking and excellent public transport links. The role is fully office-based with no hybrid working, so you will need to be able to travel to the office on the days you work. The salary is £26,500 - £32,000 full-time equivalent and will be offered pro rata'd and dependant on experience.
This is a fantastic opportunity for someone looking for a flexible part-time role that fits around other commitments. With 20 hours per week this position offers the perfect balance of professional engagement and personal flexibility. Whether you're returning to work, seeking a better work-life balance, or simply looking for a rewarding administrative role in a supportive environment, this role provides variety, responsibility, and the chance to make a real impact within a well-established organisation.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion about your career.
Part Time Team Administrator employer: Hays Business Support
Contact Detail:
Hays Business Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Team Administrator
✨Tip Number 1
Familiarise yourself with the company culture and values of the organisation in Cambridge. Understanding their ethos will help you align your responses during any interviews and demonstrate that you're a good fit for their team.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially in Word, Excel, and PowerPoint. Being able to showcase your proficiency in these tools during practical assessments or discussions can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple priorities in previous roles. This will help you illustrate your organisational skills and ability to work independently, which are key for this position.
✨Tip Number 4
If you have experience coordinating events or meetings, be ready to discuss specific instances where you excelled. Highlighting your past successes in this area will demonstrate your capability to handle similar responsibilities in this role.
We think you need these skills to ace Part Time Team Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly any roles where you've supported senior management or coordinated events. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and proactive approach. Mention specific examples of how you've successfully managed multiple priorities or improved processes in previous roles.
Highlight IT Proficiency: Since strong IT skills are essential for this role, ensure you mention your proficiency in Microsoft Office applications. Provide examples of how you've used these tools effectively in past positions.
Show Enthusiasm for the Role: In your application, express your enthusiasm for the opportunity to work in a collaborative team environment. Highlight your interest in contributing to the organisation's success and your willingness to take on responsibilities like First Aider and Fire Marshal.
How to prepare for a job interview at Hays Business Support
✨Showcase Your Organisational Skills
As a Part Time Team Administrator, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organised events or managed schedules in the past. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Familiarise Yourself with Microsoft Office
Since strong IT skills, particularly in Microsoft Office, are essential for this role, make sure you're comfortable using Word, Excel, PowerPoint, and Teams. Consider brushing up on any features you might not be familiar with, as this could come up during the interview.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations, such as managing conflicting schedules or dealing with unexpected changes. Think through potential scenarios and how you would approach them, showcasing your problem-solving skills.
✨Demonstrate Your Communication Skills
Effective communication is key in this role, especially when liaising with senior management and other departments. Be ready to discuss how you've effectively communicated in previous roles, whether through emails, presentations, or face-to-face interactions.
