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For Companies At a Glance
- Tasks: Support administration in the mornings and manage reception in the afternoons.
- Company: Join a professional environment that values efficiency and teamwork.
- Benefits: Enjoy a structured 9am to 5pm schedule with a one-hour lunch break.
- Why this job: Perfect for those who thrive in dynamic settings and enjoy multitasking.
- Qualifications: Experience in administration and strong communication skills are essential.
- Other info: Training provided for First Aid; opportunity to assist HR and Office Manager.
The predicted salary is between 24000 - 36000 £ per year.
Our client is currently recruiting for an EXPERIENCED Receptionist/Administrator to provide administration support in the mornings and reception cover in the afternoons. The hours are 9am to 5pm, Monday to Friday, with one hour lunch break.
Candidates must enjoy working in a professional environment - both on the phone and face to face and also have good administration skills and the ability to multi-task.
- Responsible for all incoming and outgoing post
- Answer incoming calls and transfer them quickly and efficiently
- Greet clients when they arrive at reception
- Receive cheques and provide receipts
- Manage meeting room bookings
- Update absence system with holidays and sickness
- Send out self-certification forms
- Carry out switchboard and franking machine duties
- First Aider (Training provided)
- Order office supplies
- Other duties related to the efficient running of the reception desk, post room and meeting rooms
- Assist the HR and Office Manager
Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application.
Receptionist/Administrator employer: Ideal Personnel & Recruitment Solutions Limited
Contact Detail:
Ideal Personnel & Recruitment Solutions Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Administrator
✨Tip Number 1
Familiarise yourself with common reception duties and office administration tasks. Being able to discuss your experience with managing phone calls, greeting clients, and handling post will show that you understand the role.
✨Tip Number 2
Highlight your ability to multi-task effectively. During the interview, provide examples of how you've successfully managed multiple responsibilities at once, especially in a busy environment.
✨Tip Number 3
Demonstrate your communication skills. Since the role involves face-to-face interaction and phone communication, practice articulating your thoughts clearly and confidently.
✨Tip Number 4
Research the company culture and values. Showing that you align with their professional environment can set you apart from other candidates and demonstrate your genuine interest in the position.
We think you need these skills to ace Receptionist/Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and reception roles. Emphasise skills such as multi-tasking, communication, and customer service, which are crucial for this position.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to handle the responsibilities listed in the job description.
Highlight Relevant Skills: In your application, clearly outline your administration skills, phone etiquette, and any experience with managing office supplies or meeting room bookings. This will show you understand the role's requirements.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a receptionist/administrator.
How to prepare for a job interview at Ideal Personnel & Recruitment Solutions Limited
✨Showcase Your Multi-Tasking Skills
As a Receptionist/Administrator, you'll need to juggle various tasks. During the interview, be ready to discuss examples of how you've successfully managed multiple responsibilities in previous roles.
✨Demonstrate Professionalism
Since the role involves interacting with clients both over the phone and face-to-face, it's crucial to convey a professional demeanour. Dress appropriately and practice polite communication to make a great first impression.
✨Familiarise Yourself with Office Equipment
You'll be handling switchboard duties and using a franking machine. If you have experience with these tools, mention it. If not, do a bit of research to show your willingness to learn and adapt.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, such as how you'd handle a busy reception desk or manage conflicting meeting room bookings. Think through potential scenarios and your responses ahead of time.
