Admin Assistant / Receptionist (12 Month FTC)

About Compass Lexecon

Compass Lexecon is a world-leading economic consultancy. We advise on economic issues related to competition policy, economic and financial regulation, public policy and the assessment of damages, across all industries. Established in 1977, Compass Lexecon has over 600 professional staff, including 170+ Ph.D. economists based in 25 offices globally. Our economists produce creative, compelling solutions, underpinned by rigorous economic thinking and cutting-edge analysis. We have advised clients in matters before regulatory agencies and courts in over 100 jurisdictions encompassing virtually all industries. Compass Lexecon International has over 350 economists and academic affiliates based across 17 offices in EMEA, Asia Pacific and Latin America. Our diverse group of experts and academic affiliates is known for its integrity, creative thinking, and exceptional quality work. Our working approach is firmly grounded in shared values of integrity, excellence, and collaboration. We are committed to being an equal opportunities employer and welcome applications from all suitably qualified persons regardless of protected characteristics. We believe that working in diverse teams, where everybody’s views are considered and respected, helps us to deliver work of the highest standards of quality and integrity.

About the Role:

We are seeking a proactive and highly organised individual to join our London office as a Team Assistant. This is a varied, full-time, office-based role, providing a welcoming and professional first point of contact for clients, visitors, and staff. The successful candidate will play a key role in supporting the wider Administration team, managing front-of-house duties, coordinating office maintenance and supplies, and assisting with general administrative tasks. This position is ideal for someone who enjoys a varied day and is confident interacting with clients, visitors, and colleagues at all levels.

Key Responsibilities:

• Administrative support:

• Assist with travel itineraries and diary management
• Support with time entry and expense submissions
• Assist with client management including file maintenance, opening matters, and client billing
• Arrange couriers (both UK and International)
• Provide cover for team members during holidays and other absences
• Update the CRM database as needed
• Ad hoc duties such as printing, binding and archiving as requested
• Provide ad hoc support to the Administration team
• Provide ad hoc administrative support to the wider support functions (i.e. Recruitment team, Marketing team)

• Manage office supplies and maintain stock inventory
• Receive, sort, and distribute mail and deliveries
• Liaise with the wider Facilities team on various tasks such as contacting engineers and ordering snacks and refreshments for the office
• Provide meeting room support, including assisting with room bookings
• Support with month-end invoicing and reconciliation processes

• Greet and welcome guests, ensuring a professional and friendly first impression
• Direct visitors to the appropriate person or meeting room, offering refreshments when needed
• Answer, screen, and forward incoming phone calls
• Maintain a tidy and presentable reception area and ensure meeting rooms are clean and well stocked

Key Skills and Competencies:

• Excellent organisational skills with the ability to prioritise workload and deal with multiple requests
• Strong team player who thrives in a collaborative environment
• Ability to work well under pressure and meet tight deadlines
• High level of accuracy and strong attention to detail
• Excellent verbal and written communication skills with the ability to interact professionally at all levels
• Ability to handle sensitive and confidential information with discretion
• Demonstrates integrity and sound judgement

Experience:

• A minimum of 1 years’ experience in a Team Assistant or Receptionist role
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Experience using expense, time entry, and room booking systems is preferred
• Experience working across international time zones is desirable
• PA or Secretarial qualifications are desirable