Clerical Assistant - MOR10717

To provide an efficient and effective reception and clerical support service within the school.

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Responsibilities

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• To provide a general reception service to members of the public and visitors to the school.

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• General clerical duties.

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• Typing/word processing.

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• Book keeping as required.

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• Other duties.

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The Individual

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• Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet

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• Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public

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• Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis

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• 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)

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• Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)

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• Ability to use initiative when required

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• Flexible in approach and open to different ways of working

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• Self-confidence and self-motivated

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• Effective communication skills: oral and written

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• Excellent interpersonal skills

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• Ability to record information accurately

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• Strong customer care skills and focus

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• Ability to work on own and as part of a team

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• Sound knowledge of software packages e.g. Microsoft Office

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• Ability to demonstrate a high standard of numeracy and literacy

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• Effective organisational skills/time management with the ability to respond to conflicting and competing demands

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• Ability to prioritise workload, in accordance with objectives and targets

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• Ability to relate well with all levels of staff

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• Willingness to accept direction/delegation

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• Appreciation, acceptance of and commitment to importance of confidentiality

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• Ability to work in a shared office

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• Flexibility to meet the needs and demands of the service.

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• Ability to work in different offices dependent on the service

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This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.
Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.

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Start Date: no earlier than week commencing 18 August 2025

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Closing Date: – 4 July 2025
Starting Salary: £24,995.10 (pro rata)
£13.26 per hour
18 hours per week – term time only

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For further information contact: the Business Support Officer, Speyside High School, telephone 01340 871522, email admin.milneshigh@moray-edunet.gov.uk

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