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- Tasks: Support project coordination from proposal to billing, ensuring smooth operations.
- Company: Join AfID, a dynamic organisation focused on impactful projects across Europe.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Be part of a collaborative team making a difference while developing your skills.
- Qualifications: Fluent in English and French, with strong organisational and communication skills.
- Other info: Ideal for self-starters who thrive in fast-paced environments.
The predicted salary is between 30000 - 42000 £ per year.
The Assistant Project Administrator has to assist in providing project coordination for the full life cycle of any assignment offered to our clients; from the proposal process, contract management with the client, assignment planning, through to assisting with the report writing, and ultimately billing the client.
Contract Responsibilities
- Assist with proposal and tender submission, including preparing project budgets and schedules, liaising with prospective staff and ensuring all proposals are submitted within the respective deadlines.
- Ensure that contracts are as per the issued proposals, that all terms agreed are in best interests of the organisation and support the Managers/Partners in any contract administration required.
- Assist with planning the fieldwork of the project, including agreeing dates with the beneficiary, liaising with internal and external staff to ensure they can perform the required service on the agreed dates and that all parties have the necessary information to ensure the project fieldwork runs smoothly.
- Assist with the drawing of contracts.
- Monitor and track project progress and on our ‘Control Schedule’ to ensure all stakeholders are kept up to date with any project developments.
- Act as the point of contact for all stakeholders (including the client, the beneficiary, internal/external teams and management).
- Assist the manager in any report-writing tasks that may be required & deliver final product to client.
- Monitor internal staff working hours & expenses incurred, to ensure project budgets are adhered to.
- Check and process external suppliers’ invoices, making sure all days worked and expenses incurred are within the agreed budget, liaising with finance as and when issues arise.
- Assist in client billing, ensuring that all bills issued are as per the contractual terms between the firm and the client, that all costs are accounted for, and that bills are paid by the client in a timely manner.
- Create and maintain comprehensive project documentation for future use, ensuring that all projects are properly logged and can be used in future proposals/tenders.
- General: translate documents, maintain filing system of documentation by client and by assignment, archive files when necessary.
Requirements
- Fluent English in both verbal and written with excellent communication skills.
- Second language, French.
- Strong organisational and time management skills with ability to prioritise and multi-task.
- Able to meet deadlines.
- Able to work under pressure with accuracy and focus.
- Good eye for detail and the ability to follow through tasks.
- Able to be a self-starter and work on own initiative.
- Able to demonstrate problem solving skills.
- Comfortable within a changing and developing environment.
- Able to apply relevant skills to new scenarios.
Assistant Project Administrator (French speaking) employer: AFID
Contact Detail:
AFID Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Project Administrator (French speaking)
✨Tip Number 1
Brush up on your project management skills. Familiarise yourself with tools and methodologies commonly used in project administration, such as Gantt charts or Agile frameworks. This will not only help you in the role but also impress us during the interview.
✨Tip Number 2
Since this position requires fluency in French, practice your language skills in a professional context. Engage in conversations or write emails in French to enhance your communication abilities, which will be crucial for liaising with clients and stakeholders.
✨Tip Number 3
Network with professionals in project administration. Attend industry events or join online forums where you can connect with others in the field. This could provide valuable insights and potentially lead to referrals that can strengthen your application.
✨Tip Number 4
Familiarise yourself with our company values and recent projects. Understanding our mission and how we operate will allow you to tailor your responses during interviews, showing us that you're genuinely interested in being part of our team.
We think you need these skills to ace Assistant Project Administrator (French speaking)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Assistant Project Administrator role. Emphasise your organisational skills, project management experience, and fluency in French.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position. Mention specific examples of how your previous experiences have prepared you for the responsibilities outlined in the job description.
Highlight Language Proficiency: Since the role requires fluency in French, ensure you clearly state your language skills. If possible, provide examples of how you've used your French language skills in a professional context.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for any spelling or grammatical errors, as attention to detail is crucial for this role.
How to prepare for a job interview at AFID
✨Showcase Your Language Skills
Since the role requires fluency in both English and French, be prepared to demonstrate your language proficiency. You might be asked to switch between languages during the interview, so practice speaking about your experiences in both languages.
✨Highlight Your Organisational Skills
The job involves a lot of project coordination and multitasking. Be ready to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, showcasing your ability to stay organised under pressure.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to adapt to changing situations. Think of scenarios where you had to overcome challenges in project management or client interactions, and be ready to explain your thought process and actions.
✨Familiarise Yourself with the Company
Research the company and its projects before the interview. Understanding their mission, values, and recent work will help you tailor your responses and show genuine interest in the role, making you stand out as a candidate.
