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For Companies At a Glance
- Tasks: Manage stock levels, order parts, and oversee contractor documentation.
- Company: Join a dynamic engineering team focused on innovation and efficiency.
- Benefits: Enjoy flexible hours and gain valuable experience in a supportive environment.
- Why this job: Perfect for students seeking practical skills in administration and engineering.
- Qualifications: No prior experience needed; just a keen eye for detail and organisation.
- Other info: Work Monday to Friday, 10am to 2pm, ideal for balancing studies.
We are seeking a part-time administrator to work Monday to Friday, 4 hours per day (i.e., 10am to 2pm).
Responsibilities:
- Update and review stock system
- Conduct stock takes of engineering critical spares
- Order spare parts and manage stock levels
- Raise purchase orders and send orders to relevant suppliers
- Manage spreadsheets related to inventory and operations
- Oversee sign-in and sign-out of contractors
- Verify contractors' permits and insurance documentation
- Manage the calendar for the PPM system and inform engineers of upcoming due dates
- Update the PPM system and schedule as necessary
- Order parts for pickup from PPMs
Part Time Administrator - Engineering employer: Natural Innovations
Contact Detail:
Natural Innovations Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Administrator - Engineering
✨Tip Number 1
Familiarise yourself with inventory management systems and software commonly used in engineering. This knowledge will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your organisational skills, as this role requires managing multiple tasks simultaneously. Consider creating a mock schedule or task list to showcase your ability to prioritise effectively during the interview.
✨Tip Number 3
Network with professionals in the engineering field, especially those who work in administrative roles. They can provide insights into the day-to-day responsibilities and may even refer you to opportunities within their organisations.
✨Tip Number 4
Prepare to discuss your experience with managing spreadsheets and data entry. Be ready to share specific examples of how you've successfully handled similar tasks in the past, as this will highlight your suitability for the role.
We think you need these skills to ace Part Time Administrator - Engineering
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly in stock management and inventory control. Use specific examples that demonstrate your ability to manage spreadsheets and oversee operations.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and explain how your skills align with the responsibilities listed in the job description. Mention your availability for the part-time hours and any previous experience with managing contractors or suppliers.
Highlight Relevant Skills: Emphasise skills that are crucial for this position, such as attention to detail, organisational abilities, and proficiency in using spreadsheet software. Mention any experience you have with stock systems or purchase orders.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is essential for an administrative role.
How to prepare for a job interview at Natural Innovations
✨Know Your Responsibilities
Familiarise yourself with the specific tasks listed in the job description. Be prepared to discuss how your previous experience aligns with responsibilities like managing stock levels and overseeing contractor documentation.
✨Showcase Your Organisational Skills
As an administrator, organisation is key. Bring examples of how you've successfully managed spreadsheets or inventory systems in the past. Highlight any tools or software you are proficient in that could be beneficial for this role.
✨Prepare Questions
Think of insightful questions to ask about the company’s engineering processes or the team you'll be working with. This shows your interest in the role and helps you gauge if it's the right fit for you.
✨Demonstrate Attention to Detail
Since the role involves verifying permits and managing stock, be ready to discuss how you ensure accuracy in your work. You might want to share a specific example where your attention to detail made a difference.
