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- Tasks: Support the Battalion Headquarters with dynamic clerical and administrative tasks.
- Company: Join the Ministry of Defence, dedicated to training and supporting military personnel.
- Benefits: Enjoy flexible working, a Civil Service pension, free gym access, and 25 days annual leave.
- Why this job: Be part of a diverse team making a real impact in military training and administration.
- Qualifications: Versatile candidates with strong communication skills and a flexible approach are encouraged to apply.
- Other info: This role is not open to those requiring visa sponsorship.
The predicted salary is between 21500 - 30000 £ per year.
The DSEME mission is to train and educate electronic, mechanical and specialist tradesmen, technical leaders and engineering managers in order to meet the requirements of Defence and needs of trainees now and into the future. The tasks of the Department are to support HQ DSEME in delivering College and Programme-led initiatives and objectives.
This position is advertised at 37 hours per week.
As a tri-service training establishment, training and administrative outputs must be maintained in order to sustain and sufficiently administrate the Battalion Headquarters and DSEME G1 administration for Discipline. To provide routine and dynamic clerical support to Battalion Headquarters, working closely with the Commanding Officer, Adjutant, RSM and other BHQ staff, supporting and enabling activity in the Battalion Headquarters.
To provide administrative support in Battalion Headquarters in the following areas:
- Assist with Unit Postal Movements
- Assistant to the SSA including assistance of Disc case file administration.
- Work efficiently within a team (Adjt, SSA and Clerk) to administrate the discipline of all Army SP within the Discipline sphere.
- Compile and Produce Battalion Part One/Special Orders on a weekly basis, ensuring that any requested entries are inserted, then submit to the Adjt for approval and subsequent publishing on to the Battalion SharePoint and Defence Connect sites.
- General Secretarial Support, filing and archiving documents and letters.
- Management of the BHQ stationery requirements.
- Assisting coordination and managing the HQ resources and infra including Conference rooms.
- Support Sub Unit clerks with administration.
- Monitor and manage App21 Medial Discharge on PAPMIS and once the App 21 is completed ensure that all relevant documentation is completed in a timely manner for a successful discharge.
- Control and maintain the Battalion Orderly Officer (BOO) tracker, allocating duties at least a month in advance, and ensuring that duties are allocated as fairly as possible.
- Manage the application and issue of Long Service and Good Conduct medals in respect of members of 8 Training Battalion, ensuring that the correct paperwork is processed and forwarded to MOD Medal Office.
- Complete the input of data into PAPMIS after monthly and quarterly CMCR meetings to ensure that these meetings are reflected on individuals’ records.
- Manage the system to ensure that all records have a corresponding up to date App9 and inform the Medical Centre and Coy’s of any deficiencies.
- Management of the CDT tracker and discharges.
The successful candidate will be versatile with a flexible approach to accommodate the constantly evolving needs of the service persons administrative requirements. This will consist of conducting daily administration duties and being the point of contact for military personnel within the Battalion Headquarters whilst adhering to policy and regulations.
Behaviours we will assess you against during the selection process:
- Changing and Improving
- Delivering at Pace
- Managing a Quality Service
- Seeing the Big Picture
- Communicating and Influencing
Alongside your salary of £26,770, the Ministry of Defence contributes £7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Benefits include:
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Free Parking
- Free Gym facilities
- 25 Days annual leave, 8 Public Holidays and 1 Privilege Day.
The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, smoking and the use of all tobacco products will not be permitted anywhere in the Defence working environment.
All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
Selection process details: This vacancy is using Success Profiles, and will assess your Behaviours. At sift and interview you will be assessed against the following Behaviours:
- Changing and improving
- Delivering at pace
- Managing a quality service
- Seeing the bigger picture
- Communicating and influencing
Further Information: Sift and interviews will take place at MOD Lyneham the week after the advert closes.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa.
Successful candidates must undergo a criminal record check and meet the security requirements before they can be appointed.
This Job Is Broadly Open To The Following Groups:
- UK nationals
- Nationals of the Republic of Ireland
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Contact point for applicants:
Name: Lynne Horne
Email: Lynne.Horne922@mod.gov.uk
Recruitment team Email: DBSCivPers-Resourcingteam3@mod.gov.uk
Discipline Admin & Battalion Support Clerk employer: UK Ministry of Defence
Contact Detail:
UK Ministry of Defence Recruiting Team
DBSCivPers-Resourcingteam3@mod.gov.uk
StudySmarter Expert Advice 🤫
We think this is how you could land Discipline Admin & Battalion Support Clerk
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description, such as managing the Battalion Orderly Officer tracker and compiling Battalion Part One/Special Orders. This will help you demonstrate your understanding of the role during the interview.
✨Tip Number 2
Showcase your ability to work within a team by preparing examples of past experiences where you collaborated effectively with others. Highlighting your teamwork skills will resonate well with the selection panel.
✨Tip Number 3
Research the Ministry of Defence's values and behaviours, particularly those related to 'Changing and Improving' and 'Delivering at Pace'. Be ready to discuss how you've embodied these behaviours in your previous roles.
✨Tip Number 4
Prepare to discuss your organisational skills, especially in relation to managing multiple administrative tasks simultaneously. Providing concrete examples of how you've successfully handled similar responsibilities will strengthen your application.
We think you need these skills to ace Discipline Admin & Battalion Support Clerk
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Discipline Admin & Battalion Support Clerk position. Tailor your application to highlight relevant experiences that align with these duties.
Highlight Relevant Experience: When writing your CV and cover letter, focus on your administrative skills and any experience in a military or similar environment. Use specific examples to demonstrate how you've successfully managed tasks similar to those listed in the job description.
Showcase Your Behaviours: The selection process will assess you against specific behaviours such as 'Changing and Improving' and 'Delivering at Pace'. Provide concrete examples from your past experiences that illustrate these behaviours effectively.
Proofread Your Application: Before submitting your application, ensure that it is free from spelling and grammatical errors. A well-presented application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at UK Ministry of Defence
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities. Be prepared to discuss how your skills and experiences align with the tasks mentioned, such as providing clerical support and managing administrative outputs.
✨Demonstrate Teamwork Skills
Since the role involves working closely with various staff members, be ready to share examples of how you've successfully collaborated in a team environment. Highlight your ability to communicate effectively and support others in achieving common goals.
✨Showcase Your Organisational Abilities
The position requires strong organisational skills, so prepare to discuss how you manage multiple tasks and priorities. Provide specific examples of how you've handled administrative duties efficiently in previous roles.
✨Prepare for Behavioural Questions
Expect questions that assess your behaviours, such as 'Changing and Improving' or 'Delivering at Pace'. Use the STAR method (Situation, Task, Action, Result) to structure your responses, ensuring you provide clear and relevant examples from your past experiences.
