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- Tasks: Process invoices, verify bank details, and manage authorisations in a fast-paced environment.
- Company: Join a dynamic team in Wallingford, supporting a busy finance department.
- Benefits: Gain valuable experience in finance with potential for future opportunities.
- Why this job: Perfect for those who thrive in a collaborative setting and enjoy tackling challenges.
- Qualifications: Experience in purchase ledger roles and proficiency in accounting software required.
- Other info: This is a temporary role for approximately 3 months, ideal for students or recent graduates.
Location: Wallingford - office based
Hours: Monday - Friday, 37.5 hours per week
Duration: 3 months approximately
Our client is seeking an experienced Purchase Ledger Assistant to help them during a busy period. This is a 3-month temporary role and is office based. They are seeking a candidate who enjoys the fast-paced purchase ledger environment and who can commit for the next few months.
The role:
- Invoice Processing - Review, verify, and code all incoming invoices accurately and in line with company policy and standard accounting practices.
- Bank Detail Verification - Confirm company bank details before entering invoice data into the authorisation system.
- Authorisation Management - Ensure invoices are authorised by the appropriate signatory in line with the group's Delegation of Authority (DOA).
- Timely and Accurate Processing - Chase approvals to avoid payment delays and ensure all invoices are processed promptly.
- Supplier Account Reconciliation - Reconcile supplier statements, resolve discrepancies, and prevent over payments.
- Mailbox Monitoring - Regularly review and respond to emails in the Accounts Payable mailbox within two working days.
- BACS Payments - Prepare and process BACS payment runs.
- Team Support - Assist the wider finance team with administrative and financial processes.
- Ad Hoc Tasks - Undertake other duties as requested by the line manager.
The person:
- Experienced Ledger Professional - Proven experience in a purchase ledger role, preferably within the public or not-for-profit sector.
- Tech-Savvy - Proficient in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
- Highly Organised - Strong attention to detail with the ability to manage multiple tasks and meet deadlines.
- Team-Oriented - Able to work independently and collaboratively across departments.
- Excellent Communicator - Clear and professional communication skills, both written and verbal.
Purchase Ledger employer: Focus Resourcing Group
Contact Detail:
Focus Resourcing Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger
✨Tip Number 1
Familiarise yourself with common accounting software used in purchase ledger roles. Being tech-savvy is crucial, so consider brushing up on your skills in programs like Sage or QuickBooks, as well as Excel functions that are often used for data management.
✨Tip Number 2
Highlight your experience in fast-paced environments during any networking opportunities. Engage with professionals in finance-related groups on platforms like LinkedIn to showcase your ability to thrive under pressure and your commitment to meeting deadlines.
✨Tip Number 3
Prepare to discuss specific examples of how you've handled invoice processing and supplier account reconciliation in previous roles. This will demonstrate your hands-on experience and problem-solving skills, which are essential for the Purchase Ledger position.
✨Tip Number 4
Practice your communication skills, both written and verbal. Since the role requires clear communication with suppliers and team members, being able to articulate your thoughts effectively will set you apart from other candidates.
We think you need these skills to ace Purchase Ledger
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in purchase ledger roles. Emphasise your familiarity with invoice processing, bank detail verification, and supplier account reconciliation, as these are key aspects of the job.
Craft a Strong Cover Letter: Write a cover letter that showcases your relevant experience and explains why you are a good fit for this fast-paced environment. Mention your proficiency with accounting software and your ability to manage multiple tasks effectively.
Highlight Teamwork Skills: Since the role requires collaboration with the finance team, include examples of how you've successfully worked in teams in previous positions. This will demonstrate your team-oriented mindset.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Clear and professional communication is essential, so ensure your application reflects that.
How to prepare for a job interview at Focus Resourcing Group
✨Showcase Your Experience
Be prepared to discuss your previous experience in purchase ledger roles. Highlight specific examples of invoice processing, bank detail verification, and supplier account reconciliation that demonstrate your expertise.
✨Demonstrate Tech Savviness
Since the role requires proficiency in accounting software and Microsoft Office, be ready to talk about the tools you've used. Mention any specific software you are familiar with and how you've utilised it to improve efficiency in your past roles.
✨Emphasise Organisation Skills
The job demands strong organisational skills. Prepare to explain how you manage multiple tasks and meet deadlines, perhaps by sharing a time when you successfully handled a busy period in your previous job.
✨Communicate Clearly
As excellent communication is key, practice articulating your thoughts clearly and professionally. Be ready to answer questions about how you handle communication with suppliers and team members, especially in resolving discrepancies.
