Facilities Assistant - Porton Down

Location: Porton Down Salary: £25,095per annum + OT Working hours: Monday to Friday, 8:00 to 17:00 Contract Type: Permanent Full Time Benefits: 25 days annum + BH, plus access to our Flex Benefits scheme About EMCOR UK: At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to create a better world at work. Using our unique insight platform, \”One Data World,\” we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business. Role Overview: To ensure delivery of client goods receiving, stock holding and stock issues are delivered in accordance with client and EMCOR UK SOPs and work instructions. Regular monitoring and audit of services will be part of the job role, including data collection and analysis as part of scheduled monthly reporting to key stakeholders. This job role will be required to use an electronic procurement and inventory control system alongside Smartsheet and Excel. The ability to work methodically and with a high level of accuracy is essential to ensure effective control of goods received and stock managed. What you\’ll do: Take accountability for the processing of stock from goods inwards to dispatch ensuring that all EMCOR UK and client processes and procedures are followed raising any issues to the Facilities Supervisor in a timely manner. Accountable for maintaining and controlling stock levels including stock rotation ensuring that any concerns or issues are raised to the Facilities Supervisor in a timely manner. Accountable for all stock checks including monthly KPI. ABC and annual stock checks, weekly critical and non-critical stock checks. Liaise with client MaPS teams in preparing for the annual stock check. Provide for presentationall evidence for Annual stock to client. To pick and ship items against the Client system (MAPs) for internal requisitions ensuring processes and procedures are followed correctly and that items picked are checked (accuracy is paramount for this tasking). Ensure all pick and ship notes are signed off by an appropriate Supervisor or colleague before being issued. Ensure the monthly KPI reporting is actioned and any short fall of critical stock lines is analysed with corrective actions identified and documented. Accountable for reporting any stock write off due to expiry, damaged or short delivery. All documentation to be kept for client audit purposes. To attend any client meeting regarding MaPS and upgrades that are being implemented. Taking responsibility for maintaining and managing non purchase order receipts, quarantine items, cold storage items ensuring that items are processed swiftly; following up enquiries through to completion and highlight any unresolved issues to the Facilities Supervisor in a timely manner To make deliveries/collections for UKHSA Stores adhering to manual handling guidance and training Support the Facilities Supervisor for all internal/external audits and to follow up on any corrective actions assigned. Housekeeping duties are untaken regularly in Stores and storage facilities both on and off -siteso that safety and good organisation is kept on point To support all tasking in Stores, taking pride to follow up tasks to a conclusion and To encourage great attitude and behaviours within the Teamraising any concerns or issues in a timely manner to Facilities Supervisor in the first instance Undertake liquid nitrogen re-fills strictly following EMCOR LWIs and training provided To support Operation Clearway (snow and ice clearance) as and when required directed by Facilities Supervisors/ EMCOR Management Team Raise purchase requisitions in accordance with client SOPs andLWIs To undertake chemical collections and transport to the site waste compound strictly working to EMCOR LWIs raising a dynamic risk assessment as required Processing incoming mail and samples including use of x-ray machine making deliveries and collections across the campus (supporting processing of outgoing mail on occasions as required) Support in the delivery and collection of clean/used general laundry ensuring that laundry is processed by department and counted in/out keeping updated clear records Forklift operation tasks for good inwards & movement of items working to training methods and risk assessments raising a dynamic risk assessment as required Litter picking across client campus working to weekly schedule and adhoc requests Being accountable and responsible for areas of responsibility taking ownership of tasks ensuring that they are undertaken to the correct standard and followed through to completion raising any issues or concerns in a timely manner to the Facilities Supervisor Act upon reasonable requests and instructions from EMCOR leaders, customers, and client To be able to inspire and motivate other team members to work to the EMCOR values. Person Specification Who you\’ll be: Previous stores/warehouse experience with a strong focus on computer based systems and spreadsheets Experience of manual handling type roles Strong communication skills with the ability to compile monthly electronic reports using data analysed from inventory and stock control systems Full driving licence essential (confident to drive a Luton type of vehicle) Forklift truck licence desirable, but training would be available Previous experience in a front facing customer service sector Sound administrative experience with a focus on problem solving and accuracy. Well organised with the ability to prioritise workloads Team player Well-groomed/presentable Other factors: Smart, presentable appearance Personable and approachable Flexible will work with other trades Good communication skills in both verbal and written formats Must be willing to undertake further training Benefits 25 Days holidays + Bank holidays Holiday Buy Scheme – up to 5 days a year Industry leading Maternity & Paternity Policies Refer a Friend scheme worth £500 per referral GEMS Internal recognition scheme with vouchers for Amazon and retail/dining Extensive Learning & Developmentopportunities, including opportunities for progression. Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover. Bike To Work Scheme Paid volunteering and charity days Medicash – Health cash plan – Benefits covered include dental, optical, physiotherapy and a health & wellbeing. Employee Assistance Programme – Offering guidance and advice on Personal, Health, Legal andFinancialqueries. At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed. Join us in building a better world at work. JBRP1_UKTJ