Project Operations Co-ordinator

IKM Testing in Aberdeen is seeking a Project Operations Coordinator to join Operations team based in Westhill. We are looking for a candidate with prior experience in a similar role, within the Oil and Gas industry an understanding of process / pipeline services and equipment would be advantageous.

The primary responsibilities of this role include coordinating field personnel, planning equipment and resources to ensure high-quality service delivery, and contributing to the successful execution of projects. The role also involves maintaining and updating the company’s operational planning tool, ensuring accurate and up-to-date scheduling of personnel and equipment, as well as supporting financial forecasting.

To succeed in this role, you should be enthusiastic, proactive, and possess a strong “can-do” attitude. You must be comfortable working both independently and as part of a team, capable of multitasking in a fast-paced project environment, and detail-oriented with a drive for success.

Key Responsibilities

• To control / monitor all field personnel ensuring a high level of professionalism is maintained.
• Participate in improvement of department and relevant company processes/ procedures.
• To select personnel for field operations and liaise with personnel logistics in the control and movement of field staff for projects. Ensure individual competencies are in place for the task/s to be performed.
• Identify training requirements for operational onshore personnel and promote the advancement of junior members.
• Identify equipment and personnel shortages in good time.
• Support with project equipment selection and identifying any equipment shortfalls.
• Work with supply chain to identify opportunities for investment.
• To maintain an overview of all process projects.
• May, at times, be required to assist in the development of proposals including, but not limited to, equipment and personnel resources, etc.
• Participate in an on-call rota.
• Advise/assist on the identification of capital purchases, recruitment including levels of personnel in conjunction with forecasting.
• Work closely with the controls department to ensure that up to date information is being supplied via the project leads.
• Coordinate weekly department planning meetings.
• Update planning tool in a timely manner and identify resource shortages.
• Issue equipment reports to project teams.
• To carry out your duties and responsibilities in accordance with any and all Company Policies, protocols, procedures, risk assessments and systems (including emergency and incident routines) as well as specific site assignment instruction/requirements.
• Responsible for the Health and Safety aspects of personnel movements.
• To provide information to the operations manager for financial forecasting.
• Fulfil the role of Project Contract Manager (PCM) on designated projects.
• With support from the operations manager, complete appraisals for field personnel.
• Ensure MR delivery and return dates are updated daily.

Requirements

Essential:

• Basic Secondary

Preferred:

• College Diploma or higher
• Project Management (APM, 20/20, Prince 2 etc.)

Experience

Essential:

• Previous experience within the oil and gas industry.
• Able to coordinate and monitor ongoing and forecasted projects.
• Ability to work well in a team whilst also independently using own initiative.
• Experience within the project environment.
• Computer literacy – Competent in the use of Microsoft Office applications.
• Experience in providing advice and support to senior management.
• Strong business acumen, experience in budget ownership, profit and loss, and financial reporting.

Preferred:

• Formal HSE Training.
• Financial Awareness/Training.
• Strong technical background in relation to all pipeline pre-commissioning, decommissioning and IRM type activities and equipment used.
• Previous experience in an engineering and or field role.

Personal Skills

• Strong personal leadership.
• Must have strong communication skills, with the ability to negotiate and influence others.
• Strong analytical skills.
• Ability to multi-task in a busy environment.
• Enthusiasm and commitment.
• Personnel supervisory skills.
• Ability to work well in a team whilst also independently using own initiative.
• Ability to build strong relationships across the business.
• Confident and articulate with good diplomacy skills.
• Excellent verbal and written communication skills.
• Proactive with a high attention to detail.
• Develop and maintain customer relations.
• Strong quality focus is a must and able to prioritise tasks with minimal supervision.

What we offer

At IKM our people are important to us, and we strive to provide a first class employee experience, which includes:

• A fantastic benefits package – private medical insurance, pension scheme, enhanced holiday allowance, day off for your birthday, employee assistance program, health and wellness options and various salary sacrifice schemes including annual health assessments, car maintenance, tech benefits and cycle to work.
• Career development – We strive to provide an engaging and challenging environment that supports our employees careers aspirations through continual development.
• Flexible working – We understand people live different lives, we offer the flexibility of hybrid working – let us know your requirements and we\’ll see how we can make it work.