At a Glance
- Tasks: Join our team as an Office Administrator, providing essential support for major infrastructure projects.
- Company: United Living Infrastructure Services focuses on delivering critical energy and water infrastructure across the UK.
- Benefits: Enjoy a full-time role with opportunities for personal and professional development in a supportive environment.
- Why this job: Be part of impactful projects that contribute to the UK's Net Zero goals while engaging with local communities.
- Qualifications: 3+ years in office administration, advanced Microsoft Office skills, and excellent communication abilities required.
- Other info: This is a fixed-term contract based near Chester, working Monday to Friday, 8am-5pm.
The predicted salary is between 28800 - 43200 Β£ per year.
There has never been a better time to join United Living Infrastructure Services as we build a team to deliver major infrastructure construction projects across the UK supporting the governments Net Zero transition targets. A subsidiary of United Living Group, United Living Infrastructure Services provide design, construction, commissioning and maintenance services for the UK's critical energy and water infrastructure. Working in partnership with our clients, which are the UKβs largest network owners and operators, we work on highly complex projects to deliver resilient infrastructure, meeting the needs of local communities as well as national interests. One of our key strengths lies in our ability to deliver projects nationally, but also ensuring that within each programme of work, we engage with local communities. We do this through employing people who are representative of the local communities we work in, training and developing them to take pride in the work they do, and to be responsible for delivering leading levels of performance across our projects.
We are seeking a proactive administrator to join our projects team on a 2 year fixed-term contract, the role will be based at our site office near Chester. Reporting to the Senior Project Administrator, you will play a crucial role in providing administrative and project support to the team. This diverse role offers a fantastic opportunity to work with a large team to deliver a nationally significant infrastructure project and will include opportunities to develop and enhance your personal and professional skills.
Key Responsibilities
- Provide comprehensive project support services to the project teams to ensure efficient and effective project control and management.
- Offer professional, confidential, and timely administrative support.
- Assist with the project external and internal communications process and the preparation of marketing collateral.
- Ensure routine office functions, including quality assurance, monthly management reporting, and health and safety requirements, are achieved.
- Schedule and coordinate meetings and prepare draft-meeting minutes.
- Administer site badging and meet with or direct visitors to assist in getting them to the appropriate site location.
- Maintain various project/vehicle logs, including vendor insurance, daily reports, rental equipment, and material purchase and utilization logs.
- Collect weekly/monthly/quarterly data for reporting.
- Prepare shipments and overnight packets.
- Maintain records, create and maintain charts, graphs, spreadsheets and databases.
- Draft correspondence, proofread documents, and assist with preparation of presentations.
- Work in a manner to ensure personal safety and that of fellow employees by following company health and safety guidelines and policies.
- Various other administrative duties as assigned.
Qualifications
- 3+ yearsβ experience in an office administration role.
- Experience in management support.
- Advanced skills with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher).
- Advanced diary management, planning, and coordination skills.
- Excellent communication skills (both written and verbal).
- Strong organisational and time management skills.
Additional Information
- Must be highly computer literate including Microsoft Office and confident in managing and working with data.
- Must be a good time keeper.
- This job is a full-time role, 8am-5pm Monday to Friday.
- This is an office-based role working with the management team at the head office at Lingley Mere, Warrington.
Office Administrator employer: United Living group
Contact Detail:
United Living group Recruiting Team
StudySmarter Expert Advice π€«
We think this is how you could land Office Administrator
β¨Tip Number 1
Familiarise yourself with the key responsibilities outlined in the job description. Understanding the specific tasks, such as project support services and communication processes, will help you demonstrate your knowledge during interviews.
β¨Tip Number 2
Highlight your experience with Microsoft Office Suite, especially Excel and PowerPoint, as these are crucial for the role. Be prepared to discuss how you've used these tools in previous positions to manage data and create reports.
β¨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously. This will illustrate your ability to handle the diverse responsibilities of the Office Administrator role.
β¨Tip Number 4
Research United Living Infrastructure Services and their projects related to the Net Zero transition. Being knowledgeable about the company's mission and values will allow you to align your answers with their goals during the interview process.
We think you need these skills to ace Office Administrator
Some tips for your application π«‘
Tailor Your CV: Make sure your CV highlights relevant experience in office administration. Focus on your skills in project support, communication, and organisation, as these are key for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific projects or values of United Living Infrastructure Services that resonate with you.
Highlight Relevant Skills: Emphasise your advanced skills in Microsoft Office Suite and any experience with data management. Provide examples of how you've used these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that your documents are well-formatted and professional.
How to prepare for a job interview at United Living group
β¨Showcase Your Organisational Skills
As an Office Administrator, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, highlighting your time management and prioritisation skills.
β¨Demonstrate Communication Proficiency
Excellent communication skills are essential for this role. During the interview, practice clear and concise responses, and be ready to provide examples of how you've effectively communicated with team members or clients in previous positions.
β¨Familiarise Yourself with Microsoft Office
Since advanced skills in Microsoft Office Suite are required, brush up on your knowledge of Word, Excel, PowerPoint, and Outlook. You might be asked about specific functions or features, so being well-versed will give you an edge.
β¨Understand the Companyβs Mission
Research United Living Infrastructure Services and their commitment to supporting the UKβs Net Zero transition targets. Showing that you understand their mission and values will demonstrate your genuine interest in the role and the company.