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- Tasks: Support the Director with scheduling, travel arrangements, and event coordination.
- Company: Join CAA Sports UK, a leading agency in entertainment and sports with a global presence.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and networking.
- Why this job: Be part of a passionate team in a fast-paced industry, making impactful connections.
- Qualifications: Strong organisational skills, experience with C-Suite support, and proficiency in Microsoft Office required.
- Other info: This is a 12-month maternity cover role, perfect for those seeking a challenging opportunity.
The predicted salary is between 28800 - 43200 £ per year.
The Agency CAA Sports UK is a division of Creative Artists Agency (CAA). CAA is the world’s leading entertainment and sports agency, with offices in Los Angeles, New York, Nashville, London, and Beijing. Founded in 1975, CAA represents many of the most successful professionals working in film, television, music, theatre, video games, sport, and digital content. It also provides strategic marketing and consulting services to corporate clients. CAA Stellar is one of the biggest and most successful sports agencies globally. Managing the careers of hundreds of elite athletes, CAA Stellar has been involved in some of the biggest deals in soccer history. With unmatched expertise in commercial, media, and financial spheres, CAA Stellar is dedicated to serving clients with passion, distinction, and an entrepreneurial spirit.
Role Overview: As Executive Assistant to the Director of CAA Stellar, you will provide high-level administrative support to ensure the efficient management of the Director’s schedule. You will assist in arranging events, travel, and managing expenses through effective diary management and event coordination.
Key Tasks and Responsibilities:
- Manage complex diaries across multiple time zones.
- Proactively plan and adapt to an ever-changing schedule with last-minute adjustments.
- Book meetings and conference calls, including reminders and preparation.
- Prepare clear travel options and arrangements, including all expenses.
- Support the Director with administrative tasks as needed.
- Liaise with internal and external stakeholders, such as CAA employees, clients, and executives.
- Prepare presentations as directed.
- Take notes during meetings and distribute minutes.
- Perform any ad-hoc duties as requested by management.
Personal Specification:
- Strong organizational and time management skills with excellent attention to detail.
- Experience supporting C-Suite level professionals.
- Professional demeanor with a positive, solutions-oriented attitude.
- Ability to prioritize and multitask in a busy environment.
- Proficient in Microsoft Office (Word, PowerPoint, Excel).
- Ability to thrive in a fast-paced environment.
- Ability to work independently and as part of a team.
- Excellent verbal and written communication skills.
- Strong confidentiality and work ethic.
- Experience working in VIP and high-profile environments.
Please provide complete and legible information in your application. Incomplete applications may affect your consideration for employment. CAA is committed to promoting equal opportunities and creating an inclusive workplace where diversity is valued. We do not tolerate discrimination of any kind. If you need assistance with the application process, please inform CAA’s Recruitment Department. We do not accept unsolicited resumes from third-party recruiters unless engaged by CAA.
Executive Assistant (12-Month Maternity Cover) employer: Creative Artists Agency
Contact Detail:
Creative Artists Agency Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (12-Month Maternity Cover)
✨Tip Number 1
Familiarise yourself with the sports and entertainment industry, especially focusing on CAA and its role within it. Understanding the company's culture and recent developments can help you engage in meaningful conversations during interviews.
✨Tip Number 2
Highlight your experience in managing complex schedules and diaries, particularly across different time zones. Be prepared to discuss specific examples of how you've successfully navigated last-minute changes in previous roles.
✨Tip Number 3
Demonstrate your proficiency in Microsoft Office by showcasing any relevant projects or presentations you've created. Being able to discuss your technical skills confidently will set you apart from other candidates.
✨Tip Number 4
Network with professionals in the industry, especially those who have worked as Executive Assistants or in similar roles. They can provide valuable insights and may even refer you to opportunities within CAA.
We think you need these skills to ace Executive Assistant (12-Month Maternity Cover)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in supporting C-Suite level professionals. Emphasise your organisational skills and any experience you have in managing complex diaries or working in high-profile environments.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific skills that align with the job description, such as your proficiency in Microsoft Office and your ability to manage multiple tasks effectively.
Showcase Your Communication Skills: In your application, demonstrate your excellent verbal and written communication skills. You might include examples of how you've successfully liaised with stakeholders or prepared presentations in previous roles.
Follow Application Instructions: Ensure that you provide complete and legible information in your application. Pay attention to any specific requirements mentioned in the job description, as incomplete applications may affect your consideration for employment.
How to prepare for a job interview at Creative Artists Agency
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated events in the past. Highlight your ability to adapt to changes and prioritise tasks effectively.
✨Demonstrate Your Communication Skills
Excellent verbal and written communication is key for this role. During the interview, practice clear and concise communication. You might be asked to prepare a brief presentation, so be ready to showcase your skills in this area.
✨Familiarise Yourself with the Company
Research CAA Sports UK and its operations. Understanding their role in the sports industry and recent news can help you answer questions more effectively and show your genuine interest in the position.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of situations where you've had to manage last-minute changes or handle high-pressure environments, and be ready to explain your thought process and actions.
