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For Companies At a Glance
- Tasks: Join a dynamic legal team managing diaries, meetings, and client files.
- Company: Work with a well-known law firm in the heart of Leeds City Centre.
- Benefits: Enjoy hybrid working, 25 days leave, and flexible pension schemes.
- Why this job: Gain valuable experience in a supportive environment while developing industry knowledge.
- Qualifications: Previous legal experience and proficiency in Microsoft Office are essential.
- Other info: Opportunities for bespoke training and development await you!
Secretary – Legal
Leeds City Centre
28,000 – 30,000
Hybrid Working
Your new company
Hays are delighted to be working with a well known law firm in Leeds City Centre.
Your new role
- Coordinating administration of the Employment Commercial team including:
- Diary management / arranging meetings
- Coordinating team diaries and arranging travel
- Opening of client files
- Ensuring regular and efficient billing and monitoring retainer arrangements
- Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
- Make and receive telephone calls, ensuring all calls are managed
- Arrange couriers/deliveries
- Dealing with invoices
- Prepare monthly client billing, expense claims and general finance tasks
- Maintain database with client and contact details
- Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conferences
- Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
- Working with teams, including in particular business development, in promoting the interests of business
- Draft correspondence and prepare standard documentation from audio/copy
- Developing industry knowledge and attending training as may be necessary or desirable to assist in performance of the role
What you’ll need to succeed
- Previous experience working in a legal environment
- Willingness to travel and support at external events when required
- Fast and accurate typing speeds
- Previous experience using a case management system
- Conversant in document formatting including track changes, auto-numbering and creating table of contents
- Conversant in document version control
- Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
- Proficient in diary management; meeting arrangements, telephone and email communication
What you’ll get in return
- 25 days’ annual leave
- Birthday privilege day and Christmas shutdown
- Holiday buy, sell and carryover scheme
- BUPA
- Homeworking equipment
- Flexible pension scheme
- Enhanced family leave policies
- Annual travel season ticket loan
- Hybrid working and dress for your daily policy
- Bespoke training and development opportunities
What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C’s, Privacy Policy and Disclaimers which can be found at (url removed)
Legal Secretary employer: Hays Business Support
Contact Detail:
Hays Business Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Familiarize yourself with the specific legal terminology and processes relevant to the Employment Commercial team. This will not only help you understand the role better but also impress during any discussions with the hiring team.
✨Tip Number 2
Highlight your experience with case management systems and document formatting in conversations or interviews. Being able to discuss your proficiency in these areas can set you apart from other candidates.
✨Tip Number 3
Demonstrate your organizational skills by preparing examples of how you've successfully managed multiple tasks or projects in a previous role. This will show that you can handle the diverse responsibilities of a Legal Secretary.
✨Tip Number 4
Network with professionals in the legal field, especially those who work in similar roles. They can provide insights into the company culture and expectations, which can be invaluable during your application process.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in a legal environment. Emphasize skills like diary management, document formatting, and proficiency in software such as Word and Excel.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the law firm's culture. Mention specific experiences that demonstrate your ability to coordinate administration and manage client relationships.
Highlight Relevant Skills: In your application, clearly outline your typing speed, experience with case management systems, and any familiarity with billing processes. These are crucial for the Legal Secretary position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at Hays Business Support
✨Showcase Your Legal Experience
Make sure to highlight your previous experience in a legal environment during the interview. Discuss specific tasks you handled, such as diary management or client file organization, to demonstrate your familiarity with the role.
✨Demonstrate Proficiency in Software
Be prepared to discuss your proficiency in essential software like Word, Excel, and Outlook. You might be asked about your experience with document formatting and case management systems, so have examples ready.
✨Emphasize Communication Skills
Since the role involves significant communication, both internally and externally, be ready to provide examples of how you've effectively managed calls, emails, and meetings in the past. Good communication is key!
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle multiple tasks. Think of situations where you successfully coordinated meetings or managed tight deadlines, and be ready to share those experiences.
