Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the CEO and directors with daily operations and travel arrangements.
- Company: Join a dynamic team focused on efficient business operations and employee engagement.
- Benefits: Enjoy a collaborative work environment and opportunities for professional growth.
- Why this job: Be at the heart of the company, making impactful contributions while developing your skills.
- Qualifications: Strong organizational skills and attention to detail are essential; experience in administration is a plus.
- Other info: Opportunity to work with international clients and enhance your global business acumen.
The predicted salary is between 36000 - 60000 £ per year.
To provide administrative support for the CEO and directors with day-to-day business operations. To organise extensive business travel arrangements for all employees worldwide and for clients visiting the UK.
Responsibilities
1) Manage daily office operations
- Ensure effective communication and collaboration within the team, facilitating a supportive and efficient working environment.
- Organise and plan company events, team-building activities, and other staff engagement initiatives.
- Support with ad-hoc duties as required to ensure the smooth operation of the office.
- Carry out other administrative tasks as and when required
- Arrange for documents to be notarised and legalised, liaising with the local notary and Chamber of Commerce.
- Monitor and maintain sufficient stocks of refreshments for meeting rooms.
- Arrange for documents to be couriered and track where necessary
2) Co-ordinate International Travel Arrangements
- Organise extensive travel arrangements liaising with the Griffon Contact, Client, Relevant Travel organisations, Hover travel, hotels, local caterers, restaurants & Accounts.
- Produce letters of invitation for visitors requiring UK visas/ETA.
- Produce or assist with production of visit programmes.
- Arrange for interpreter as and when required.
- Set up accounts with local companies eg caterers, taxis etc.
3) Executive Assistant to director
- Provide administrative support to the CEO
- Set deadlines for production of Board report, chase follow up actions by specific deadlines and ensure that the report is circulated on time.
- Complete Expense Claims for CEO and complete Hospitality/Gifts register for any gifts/hospitality given or received.
Locations
Executive Assistant employer: Griffon Hoverwork Ltd
Contact Detail:
Griffon Hoverwork Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the specific tools and software commonly used in executive assistance roles, such as calendar management systems and travel booking platforms. This knowledge will help you demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight any experience you have in organizing international travel arrangements, as this is a key responsibility of the role. Be prepared to discuss specific examples of how you've successfully managed complex itineraries.
✨Tip Number 3
Showcase your ability to manage multiple tasks and prioritize effectively. Consider preparing a brief overview of how you've handled competing deadlines in previous roles, as this will resonate well with our fast-paced environment.
✨Tip Number 4
Demonstrate your communication skills by being proactive in reaching out to us with any questions about the role or the company. This shows your enthusiasm and willingness to engage, which are qualities we value highly.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, travel coordination, and event planning. Use specific examples that demonstrate your ability to manage daily office operations effectively.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and explain how your skills align with the responsibilities outlined in the job description. Mention your experience in supporting executives and managing travel arrangements.
Highlight Communication Skills: Since effective communication is key for this role, emphasize your strong verbal and written communication skills. Provide examples of how you've facilitated collaboration within teams or organized successful events.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no typos or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant.
How to prepare for a job interview at Griffon Hoverwork Ltd
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage multiple tasks efficiently is crucial. Be prepared to discuss specific examples of how you've successfully organized events or managed travel arrangements in the past.
✨Demonstrate Communication Proficiency
Effective communication is key in this role. Highlight your experience in liaising with various stakeholders, such as clients and travel organizations, and provide examples of how you facilitated smooth communication in previous positions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Think about potential challenges you might face in managing office operations or travel arrangements and how you would address them.
✨Familiarize Yourself with the Company Culture
Research the company’s values and culture. Understanding their approach to teamwork and employee engagement will help you align your answers with what they are looking for in a candidate.
