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- Tasks: Manage and maintain the school's SIMS and timetabling systems for accurate data and effective planning.
- Company: Join White Trees Group, dedicated to providing safe homes and education for vulnerable young people.
- Benefits: Enjoy 28 days holiday, on-site parking, and a Blue Light Discount Card.
- Why this job: Make a real impact in education while developing your skills in a supportive environment.
- Qualifications: Experience with SIMS and Nova-T is essential; strong ICT skills are a must.
- Other info: Full-time, permanent role with opportunities for professional growth and development.
The predicted salary is between 25000 - 30000 £ per year.
White Trees Group is owned and operated by SureCare Residential Ltd. Our role as a company is to provide homes and education for vulnerable and complex young people who find themselves in residential care for a magnitude of reasons, often completely out of their control and/or comprehension. Our company was founded on the belief that what we do, not only keeps our young people safe and away from harm, but we also actually grow and develop and build brighter futures for all the young people in our care.
Job Purpose
To lead on the administration, maintenance, and development of the school’s Management Information System (SIMS), with a particular focus on timetabling via Nova-T. This role ensures data accuracy, system integrity, and supports effective curriculum planning through robust timetable management.
Key Responsibilities
- SIMS Administration
- Maintain and update student, staff, and timetable records in SIMS.
- Ensure data accuracy and integrity across all SIMS modules.
- Produce reports for SLT, teaching staff, and external bodies using SIMS reporting tools.
- Manage user permissions and support staff with SIMS queries.
- Build, customise, and maintain SIMS reports.
- Supporting sites on a daily basis with timetables.
- Timetabling (Nova-T & SIMS Integration)
- Lead on the construction and implementation of the school timetable using Nova-T.
- Liaise with Senior Leaders to gather curriculum requirements and staffing allocations.
- Import/export data between Nova-T, SIMS, and other school systems.
- Manage in-year timetable changes and rooming updates.
- Provide training and support for staff regarding timetable access and changes.
- System Support & Development
- Act as key contact with software providers (e.g., ESS).
- Identify and implement system improvements to increase efficiency.
- Support integration between SIMS and other systems (e.g., parent communication tools, safeguarding systems, etc.).
- Provide technical support and documentation for key processes.
Person Specification
- Essential Experience administering SIMS, including key modules (e.g., Student, Staff, Timetable, Assessment, Attendance).
- Strong working knowledge of Nova-T and timetable construction.
- High level of attention to detail and accuracy in data handling.
- Strong ICT skills, including Excel and data analysis.
- Excellent organisational and time management skills.
- Desirable Experience in a SEMH school or education setting.
- Ability to deliver staff training.
Data and Systems Administrator (SIMS and Timetabling) employer: Whitetrees Group
Contact Detail:
Whitetrees Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Data and Systems Administrator (SIMS and Timetabling)
✨Tip Number 1
Familiarise yourself with SIMS and Nova-T before applying. Understanding how these systems work will not only boost your confidence but also show us that you're proactive and genuinely interested in the role.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the company culture and specific challenges faced in the position, which can help you tailor your approach during interviews.
✨Tip Number 3
Prepare to discuss your experience with data accuracy and system improvements. We value attention to detail, so be ready to share examples of how you've ensured data integrity in previous roles.
✨Tip Number 4
Showcase your organisational skills by preparing a mock timetable or report using SIMS or Nova-T. This practical demonstration can set you apart from other candidates and highlight your hands-on experience.
We think you need these skills to ace Data and Systems Administrator (SIMS and Timetabling)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with SIMS and Nova-T, as well as your data handling skills. Use specific examples that demonstrate your attention to detail and organisational abilities.
Craft a Compelling Cover Letter: In your cover letter, explain why you are passionate about working in an educational setting and how your skills align with the role of Data and Systems Administrator. Mention your experience in managing timetables and supporting staff with system queries.
Showcase Relevant Experience: If you have experience in a SEMH school or similar environment, be sure to include this in your application. Highlight any training you have delivered or supported, as this is a desirable quality for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at Whitetrees Group
✨Know Your SIMS Inside Out
Make sure you have a solid understanding of the SIMS system, especially its key modules like Student, Staff, and Timetable. Be prepared to discuss your previous experience with SIMS and how you've ensured data accuracy and integrity in your past roles.
✨Familiarise Yourself with Nova-T
Since this role involves timetabling using Nova-T, it's crucial to demonstrate your knowledge of this software. Brush up on how to construct and implement timetables, and be ready to share examples of how you've managed timetable changes effectively.
✨Highlight Your Attention to Detail
This position requires a high level of accuracy in data handling. Prepare to provide specific examples from your past work where your attention to detail made a significant impact, whether in data entry or report generation.
✨Showcase Your Training Skills
If you have experience delivering training to staff, make sure to mention it. Discuss how you've supported colleagues in understanding systems like SIMS and Nova-T, as this will demonstrate your ability to communicate complex information clearly.
