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- Tasks: Manage supplier information, support procurement, and assist the commercial team with administrative tasks.
- Company: Gov Facility Services Ltd is a non-profit providing essential services to 48 prisons across the UK.
- Benefits: Enjoy 25 days annual leave, pension contributions, competitive salaries, and job security.
- Why this job: Join a high-performing team dedicated to making a positive impact in the community.
- Qualifications: Experience in supplier liaison, administration, and procurement processes is preferred.
- Other info: We value diversity and are committed to creating an inclusive workplace.
The predicted salary is between 30000 - 42000 £ per year.
We provide critical and time-bound services to the Ministry of Justice and are seeking facilities and site management professionals to positively impact our sites and the people we serve. We are a four-year-old organization expanding our on-site solutions for the prison service.
We are looking for applicants with experience in the following areas:
- Liaising with suppliers and the wider business to ensure all relevant information is complete for onboarding processes.
- Maintaining supplier information on Oracle, including setting up new suppliers and updating existing details.
- Providing administrative support to the commercial team for meetings and events.
- Supporting the commercial aspects of the tendering process according to GFSL procedures.
- Tracking compensation events to assist the commercial team in progressing with clients, noting statuses such as agreed, rejected, or in progress.
- Collaborating with the BSC to support client billing, ensuring all agreed additional costs are included.
- Ensuring effective billing to maintain the business's cash flow and working capital.
- Gathering operational data to support the valuation of compensation events.
- Supporting procurement processes across BSC, Commercial, and Supply Chain departments with administrative tasks.
- Taking responsibility for personal development and identifying beneficial training opportunities for oneself and GFSL.
If this describes you, we would love to hear from you.
About Us: Gov Facility Services Ltd is a non-profit company wholly owned by the Ministry of Justice, providing safe, high-quality facilities services to 48 prisons across South and East UK, employing over 1,300 staff. Join us to shape the future of the company and build a rewarding career.
Why join us? Become part of a high-performing, ambitious organization with excellent, safe working environments and benefits such as 25 days of annual leave, employer/employee pension contributions, competitive salaries, and job security.
What next? Apply today. Our team will contact you to discuss the next steps. People matter to us. GFSL is committed to creating an inclusive workplace that values diverse skills and experiences. We are dedicated to maintaining safe and decent prisons and fostering a workplace that reflects the communities we serve. We believe diverse perspectives lead to better decisions and are passionate about providing equal opportunities for all.
GFSL has been notified by its shareholder (MOJ) that FM services will transition to the private sector following a procurement process, expected in Autumn 2026. We will provide updates as the process unfolds.
Pride in People - Do the Right Thing - One Team ISO 9001 Certified Company
Supply Chain Administrator employer: Government Facility Services Ltd
Contact Detail:
Government Facility Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Supply Chain Administrator
✨Tip Number 1
Familiarise yourself with Oracle, as it's a key tool for maintaining supplier information. Understanding how to navigate and utilise this system will give you an edge in the role.
✨Tip Number 2
Network with professionals in supply chain management, especially those who have experience in the public sector. They can provide insights into the specific challenges and expectations of working with organisations like Gov Facility Services Ltd.
✨Tip Number 3
Brush up on your administrative skills, particularly in relation to supporting meetings and events. Being organised and detail-oriented will be crucial in this role, so consider practising these skills in real-life scenarios.
✨Tip Number 4
Research the Ministry of Justice and its operations within the prison service. Understanding their goals and challenges will help you align your approach and demonstrate your commitment to their mission during the interview process.
We think you need these skills to ace Supply Chain Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Supply Chain Administrator position. Tailor your application to highlight relevant experience in supplier liaison, administrative support, and procurement processes.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous roles where you managed supplier information, provided administrative support, or collaborated with teams on commercial aspects. Use specific examples to demonstrate your capabilities.
Showcase Your Skills: Make sure to mention any experience with Oracle or similar systems, as well as your ability to track compensation events and support billing processes. Highlighting these skills will show that you are well-prepared for the role.
Craft a Compelling Cover Letter: Write a cover letter that not only outlines your qualifications but also expresses your enthusiasm for working with Gov Facility Services Ltd. Mention your commitment to creating an inclusive workplace and how your values align with theirs.
How to prepare for a job interview at Government Facility Services Ltd
✨Research the Organisation
Before your interview, take some time to understand Gov Facility Services Ltd and its mission. Familiarise yourself with their services, especially in relation to the Ministry of Justice, as this will show your genuine interest and help you align your answers with their values.
✨Highlight Relevant Experience
Be prepared to discuss your previous experience in supply chain management and administration. Focus on specific examples where you've liaised with suppliers, maintained databases like Oracle, or supported tendering processes, as these are key aspects of the role.
✨Demonstrate Team Collaboration Skills
Since the role involves collaborating with various departments, be ready to share examples of how you've successfully worked in teams. Emphasise your ability to communicate effectively and support colleagues in achieving common goals.
✨Show Commitment to Personal Development
The organisation values personal growth, so be sure to mention any training or development opportunities you've pursued in the past. Discuss how you plan to continue developing your skills and how that aligns with the company's commitment to employee growth.
