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- Tasks: Coordinate facilities operations and ensure technical compliance while managing schedules and documentation.
- Company: Join ISS, a global leader in workplace management, dedicated to service excellence and social responsibility.
- Benefits: Enjoy a competitive salary, pension, private healthcare, and 25 days annual leave.
- Why this job: Make a real impact in a high-performing team and develop valuable skills in facilities management.
- Qualifications: Experience in facilities management or administration, strong communication skills, and proficiency in Excel and MS Office.
- Other info: This is a permanent role based in Central London, offering a dynamic work environment.
The predicted salary is between 36000 - 60000 £ per year.
Location: Central London, EC2N 4JL
Hours: 40 hours per week
Contract Type: Permanent
Package: Competitive salary, Pension, Private Healthcare & 25 Days Annual Leave
Overview: ISS provides integrated facilities management services across multiple regions, covering cleaning, property maintenance, security, catering, and more. The Facilities Coordinator/Technical Administrator plays a crucial role in supporting this delivery, with a focus on maintaining and improving technical compliance. You will be responsible for the accurate administration of systems and reporting data to ensure they meet high standards of quality, reliability and efficiency. This is a fantastic opportunity to make a tangible impact in one of ISS’s most significant and high-performing contracts.
Key Responsibilities:
- Assign jobs and schedule planned preventative maintenance (PPM)
- Raise purchase orders for engineering tasks
- Follow up on contractors’ risk assessments (RAMS) and work schedules
- Prepare job packs and upload service documentation
- Maintain compliance documents, health and safety records, insurance, and competency files
About You:
- Strong background in FM services, admin and building operations (e.g. in a Facilities Coordinator or Help Desk Administrator type position)
- Ability to demonstrate a good knowledge of facilities services.
- Highly personable, able to build & maintain strong professional relationships.
- Demonstrable experience and knowledge of health and safety issues.
- Skilled in managing client and supplier relationships
- Proficient in Excel, Coupa and MS Office
- Effective communication, negotiation, and commercial awareness
- Excellent time management, able to work under pressure
About ISS:
ISS is a global leader in workplace and facility management, focused on service excellence and connecting people and places. The company values diversity, inclusion, and social responsibility.
Facilities Coordinator employer: ISS Facility Services UK
Contact Detail:
ISS Facility Services UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Familiarise yourself with the specific facilities management services that ISS provides. Understanding their approach to integrated facilities management will help you speak confidently about how your skills align with their needs during any discussions.
✨Tip Number 2
Network with current or former employees of ISS, especially those in similar roles. They can provide valuable insights into the company culture and expectations, which can be beneficial when preparing for interviews.
✨Tip Number 3
Brush up on your knowledge of health and safety regulations relevant to facilities management. Being able to discuss these confidently will demonstrate your expertise and commitment to compliance, which is crucial for this role.
✨Tip Number 4
Prepare examples of how you've successfully managed client and supplier relationships in the past. Highlighting your interpersonal skills and ability to maintain strong professional relationships will set you apart from other candidates.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management and administration. Emphasise any roles where you managed compliance documents or worked with health and safety records, as these are key aspects of the Facilities Coordinator position.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage client and supplier relationships effectively, as well as your proficiency in tools like Excel and MS Office.
Showcase Your Skills: Use the application to highlight your strong background in FM services and building operations. Provide examples of how you've successfully scheduled maintenance or raised purchase orders in previous roles to illustrate your capabilities.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for the Facilities Coordinator role.
How to prepare for a job interview at ISS Facility Services UK
✨Showcase Your Facilities Management Knowledge
Make sure to highlight your understanding of facilities management services during the interview. Be prepared to discuss your previous experience in similar roles and how it relates to the responsibilities of a Facilities Coordinator.
✨Demonstrate Strong Communication Skills
Since this role involves managing client and supplier relationships, it's essential to showcase your communication skills. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've successfully navigated challenging conversations in the past.
✨Prepare for Technical Questions
Expect questions related to technical compliance and health and safety issues. Brush up on relevant regulations and best practices, and be ready to explain how you would ensure compliance in your role as a Facilities Coordinator.
✨Exhibit Time Management Abilities
The ability to manage time effectively is crucial in this position. Prepare to discuss how you've prioritised tasks in previous roles, especially under pressure, and provide specific examples of how you ensured deadlines were met while maintaining quality standards.
