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- Tasks: Support apprenticeship programmes by managing documentation and generating performance reports.
- Company: Pearson is dedicated to transforming lives through learning and championing diversity.
- Benefits: Enjoy remote work, a supportive environment, and opportunities for career growth.
- Why this job: Make a real impact in education while working collaboratively in a dynamic team.
- Qualifications: Experience in admin roles, strong Excel skills, and a proactive attitude are essential.
- Other info: Full-time role with standard hours, UK-based applicants only.
The predicted salary is between 28800 - 42000 £ per year.
At Pearson, we believe learning opens up opportunities, and we are committed to helping people make progress in their lives through learning. As part of our BTEC and Apprenticeships division, we are seeking an organised, proactive, and detail-oriented Administrative Assistant to support the success of our apprenticeship programmes across the UK.
About The Role
As an Administrative Assistant in our Apprenticeship Programme Team, you will play a vital role in supporting the smooth and compliant delivery of apprenticeship provision. This includes managing important documentation, generating performance reports, and ensuring the timely coordination of learner processes such as breaks in learning and withdrawals. You’ll be working remotely as part of a collaborative team, supporting the Programme Manager and liaising with internal teams and external partners to help deliver high-quality, learner-focused services.
What You’ll Be Doing:
- Preparing and formatting reports, presentations, and performance summaries for key stakeholders
- Conducting compliance checks on apprenticeship documentation in line with ESFA funding rules
- Creating and distributing weekly performance reports using Excel (e.g., VLOOKUPs, pivot tables, IF statements)
- Monitoring submission deadlines for Breaks in Learning, withdrawals, and Planned Programme End Dates
- Maintaining accurate records and filing documentation in line with data protection policies
- Supporting meetings with scheduling, agendas, minutes, and action tracking
- Responding professionally to internal and external queries, escalating where needed
- Assisting with calendar and inbox management for the Programme Manager
- Continuously identifying ways to streamline admin processes and improve efficiency
What We’re Looking For:
Essential Skills & Experience:
- Proven experience in an administrative support role
- Proficient in Microsoft Office, especially Excel (strong data handling and reporting skills)
- Strong communication, organisational, and problem-solving skills
- High attention to detail and ability to manage multiple priorities
- Collaborative mindset with a proactive, can-do attitude
- Comfortable working in a remote environment
Desirable:
- Experience in an apprenticeship or training provider setting
- Familiarity with ESFA funding requirements or Ofsted audits
- Knowledge of MIS systems and e-portfolio platforms
Why Join Us?
At Pearson, we’re not just transforming learning; we’re transforming lives. We champion equity and inclusion, celebrate diversity, and are committed to providing a supportive environment where all our employees can thrive. As a Pearson colleague, you’ll be empowered to grow your career while contributing to work that makes a real difference.
Working Arrangements:
- Remote (UK-based applicants only)
- Full-time: 37.5 hours per week
- Standard working pattern: Monday to Friday, 8 AM – 5 PM
Ready to make your mark in learning? Apply now and help shape the future of apprenticeships with Pearson.
Contact Detail:
Pearson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, especially Microsoft Excel. Brush up on your skills with VLOOKUPs, pivot tables, and IF statements, as these will be crucial for generating performance reports.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple priorities in previous roles. Be ready to discuss specific instances where your attention to detail made a significant impact on your team's success.
✨Tip Number 3
Since this role involves liaising with various stakeholders, practice articulating your communication style. Think of ways to demonstrate your collaborative mindset and proactive attitude during any discussions or interviews.
✨Tip Number 4
Research Pearson's values and commitment to equity and inclusion. Be prepared to share how your personal values align with theirs, and think about how you can contribute to creating a supportive environment for all employees.
We think you need these skills to ace Administrative Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support roles. Emphasise your proficiency in Microsoft Office, particularly Excel, and any experience with compliance checks or performance reporting.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and proactive attitude. Mention specific examples of how you've successfully managed multiple priorities and streamlined processes in previous roles.
Highlight Relevant Skills: In your application, clearly outline your strong communication and problem-solving skills. Provide examples of how you've effectively responded to queries and supported team members in a remote environment.
Show Enthusiasm for the Role: Express your passion for education and learning in your application. Explain why you want to work at Pearson and how you can contribute to their mission of transforming lives through learning.
How to prepare for a job interview at Pearson
✨Showcase Your Organisational Skills
As an Administrative Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised projects or managed deadlines to highlight your organisational prowess.
✨Excel Proficiency is Key
Since the role requires strong Excel skills, brush up on your knowledge of functions like VLOOKUPs, pivot tables, and IF statements. Be ready to discuss how you've used these tools in previous roles to generate reports or manage data.
✨Prepare for Compliance Questions
Familiarise yourself with ESFA funding rules and compliance checks, as these are crucial for the role. Be prepared to discuss any relevant experience you have in ensuring compliance within administrative processes.
✨Demonstrate a Collaborative Mindset
Since you'll be working remotely as part of a team, it's important to show that you can collaborate effectively. Share examples of how you've worked with others to achieve common goals, especially in a remote setting.
