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For Companies At a Glance
- Tasks: Lead health and safety compliance for residential and mixed-use properties, ensuring legislation is met.
- Company: Join The Portman Estate, a B Corp certified property company committed to sustainability and community.
- Benefits: Enjoy a competitive salary, inclusive culture, and opportunities for professional growth.
- Why this job: Make a real impact on community safety while working in a supportive and ethical environment.
- Qualifications: Must have IOSH Managing Safely, NEBOSH General Certificate, and experience in health and safety roles.
- Other info: Flexible working hours with a focus on equity, diversity, and inclusion.
The predicted salary is between 42000 - 70000 £ per year.
The Estate aims to operate to high standards of equity, diversity, and inclusion. We therefore welcome applicants from all backgrounds.
OVERVIEW OF THE ROLE
Deliver Health and Safety compliance for a portfolio of residential and mixed-use properties. Support the Head of FM Compliance in the review of new and existing Health & Safety legislation and implement policies and processes to achieve compliance and identify opportunities for improvement. Lead a review of commercial tenants H&S and fire safety information providing competent advice and establish processes for continued review.
OUR MISSION & VALUES
The Portman Estate is a forward-thinking property company with an enduring heritage and a commitment to promoting and protecting the long-term success of Marylebone and London’s West End. In August 2022, the Portman Estate became the first estate to be certified as a B Corp. This means that we meet high standards of social and environmental performance and have made a commitment to continuous improvement.
We recognise our responsibility to provide a high quality, sustainable environment while seeking to safeguard our community, manage responsively and evolve our portfolio for the benefit of all. We aim to do this with a Clean Heart and a Cheerful Spirit, as the family motto directs.
At The Portman Estate we prioritise particular values:
- Respect: maintaining relationships; ability to listen; understanding another’s viewpoint; acknowledging other’s efforts
- Ethical: moral principles; knowing what is right and wrong; high standards
- Inclusivity: ensuring sense of belonging; being open and fair to all; making individuals feel valued and able to reach their full potential; approachable; accessible; open; easy to talk to; welcoming; friendly
- Integrity: honesty; trustworthy; decency; honour; sincerity; high standards of competence and skill; strong code of conduct; loyal to colleagues
and we do so with
- Moral courage: standing up for what is right; taking action for moral reasons.
JOB RESPONSIBILITIES / STRATEGIC DELIVERABLES
The below details job responsibilities and longer term objectives that the post holder will be expected to undertake / achieve such tasks as may be reasonably expected within the scope of the role and business requirements. The below are not exclusive or exhaustive.
Strategic Deliverables:
- In collaboration with the Head of FM Compliance deliver health & safety (h&s) compliance. Working with the Head of FM Compliance, monitor changes in health & safety legislation and update internal policies and training accordingly.
- Provide competent support to the team in their delivery of Fire and H&S Compliance.
- Deliver compliance of cooperation and coordination between the Estate and commercial tenants.
- Support the Residential Team with a review of the residential headlease and right to manage portfolio.
Health and Safety Projects
- With support from external consultants and in collaboration with the Head of FM Compliance establish and lead a review on the exchange of health and safety information between the Estate and commercial tenants. Review the information received and address any gaps.
- Identify reporting mechanisms to highlight known risks to the Estate.
- Establish processes for continued cooperation and coordination under the Management of Health & Safety at Work Regulations (1999).
- Support the Fire Safety and Compliance Manager with establishing Mandatory Occurrence Reporting requirements and provide competent support in the event of a Mandatory Occurrence.
- Provide competent support to the Residential Team with a review of the health & safety information requested from residential head lessees and properties that have a Right to Manage.
- In collaboration with the Head of FM Compliance monitor, review and support the progress of H&S and Fire Risk Assessment actions.
- Review reporting functions with a view to improve the visibility of any risk.
Health & Safety Compliance
- Keep up to date on changes in legislation and best practices of health and safety and feedback recommendations if changes are required.
- Develop and implement health and safety policies.
- Monitor compliance across the Estate’s activities and properties.
- Lead on contractor management to ensure competency of the Estate’s supply chain.
- Conduct audits of contractors, properties and works to monitor and review health and safety arrangements.
- Investigate incidents or accidents or near misses, report on findings.
- Join the Health & Safety Committee.
- Collaborate with internal teams, contractors and consultants to support compliance.
- Maintain health and safety records, reports and asset registers where required.
PERSON SPECIFICATION
The below specification details the set of criteria that outlines the essential traits a candidate should have to be considered for the role.
- IOSH Managing Safely
- Fire Safety Training
- NEBOSH General Certificate or similar H&S qualification
- Well-developed knowledge of H&S Legislation to include but not limited to HSW Act 1974, Working at Height Regulations 2005, Control of Asbestos Regulations 2012, CDM Regulations 2015, Regulatory Reform (Fire Safety) Order 2005, Fire Safety Act 2022, Building Safety Act 2022
- Experience interpreting and implementing new legislation and setting up policies and processes to ensure compliance.
- Established experience in a senior position working in Facilities Management, Property Management or a Health and Safety property related role.
- Competent in reviewing and writing Health and Safety and Fire Risk Assessments.
- Experienced in carrying out H&S audits of properties, contractors and works.
- Experienced in using Excel, Outlook, Health and Safety and/or or CAFM software.
- Expertise in driving behavioural safety culture change and reinforcing the Estate’s H&S culture.
Contact Detail:
The Portman Estate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Health & Safety Manager
✨Tip Number 1
Familiarise yourself with the latest health and safety legislation relevant to the role. Being well-versed in laws such as the HSW Act 1974 and the Fire Safety Act 2022 will not only boost your confidence but also demonstrate your commitment to compliance during discussions.
✨Tip Number 2
Network with professionals in the health and safety field, especially those who have experience in facilities management or property management. Engaging with industry peers can provide insights into best practices and may even lead to valuable referrals.
✨Tip Number 3
Prepare to discuss your experience with health and safety audits and risk assessments in detail. Be ready to share specific examples of how you've improved safety compliance in previous roles, as this will showcase your practical knowledge and problem-solving skills.
✨Tip Number 4
Highlight your ability to drive a safety culture within an organisation. Think of ways you can illustrate your past successes in promoting health and safety initiatives, as this aligns with the values of The Portman Estate and their commitment to ethical practices.
We think you need these skills to ace Senior Health & Safety Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in health and safety management, particularly in facilities or property management. Use specific examples that demonstrate your understanding of health and safety legislation and compliance.
Craft a Compelling Cover Letter: In your cover letter, express your passion for health and safety and how it aligns with the values of The Portman Estate. Mention your experience with health and safety audits and your ability to implement policies effectively.
Showcase Relevant Qualifications: Clearly list your qualifications such as IOSH Managing Safely and NEBOSH General Certificate. Highlight any additional training related to fire safety and health and safety legislation that would be beneficial for the role.
Demonstrate Cultural Fit: Reflect on The Portman Estate's values of respect, inclusivity, and integrity in your application. Provide examples of how you have embodied these values in your previous roles, especially in team settings or when dealing with stakeholders.
How to prepare for a job interview at The Portman Estate
✨Know Your Legislation
Familiarise yourself with key health and safety legislation relevant to the role, such as the HSW Act 1974 and the Fire Safety Act 2022. Be prepared to discuss how you have interpreted and implemented these laws in previous roles.
✨Demonstrate Your Experience
Highlight your established experience in Facilities Management or Health and Safety roles. Use specific examples to showcase your ability to lead compliance initiatives and manage contractor audits effectively.
✨Showcase Your Soft Skills
The Portman Estate values respect, inclusivity, and integrity. Be ready to discuss how you maintain relationships, listen to others, and foster a positive team environment. Share instances where you've demonstrated moral courage in your work.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills in health and safety situations. Think about past incidents you've managed and how you approached them, focusing on your decision-making process and outcomes.
