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- Tasks: Support the Chief Executive with administrative tasks and ensure smooth operations.
- Company: Join a prestigious organisation in the higher education sector.
- Benefits: Enjoy flexible and hybrid working arrangements tailored to your lifestyle.
- Why this job: Make a significant impact while working in a vibrant and dynamic environment.
- Qualifications: Experience in PA support, excellent communication skills, and strong organisational abilities required.
- Other info: This is a temporary role for 6 months with opportunities for personal growth.
The predicted salary is between 30000 - 42000 £ per year.
Location: Dundee
Contract Type: Temporary (6 months)
Are you an organised, detail-oriented individual looking for an exciting opportunity to support a dynamic Chief Executive? Our client, a prestigious organisation in the higher education sector, is seeking a proactive and efficient PA to join their team!
Main Purpose of the Role:
As the PA to the Chief Executive, you will provide confidential and comprehensive administrative support, ensuring the smooth running of operations at the executive level. This is a fantastic chance to showcase your skills and make a significant impact!
Key Responsibilities:
- Manage all communications and correspondence, ensuring timely responses and task distribution.
- Maintain the Chief Executive's diary and schedule appointments for optimal time management.
- Prepare weekly itineraries and manage monthly expense submissions.
- Handle requests for scientific papers via Research Gate effectively.
- Maintain accurate contact details and manage the RHS Reception invitation spreadsheet.
- Organise travel and accommodation arrangements for the Chief Executive.
- Coordinate internal meetings, prepare agendas, take minutes, and maintain action trackers.
- Design and uphold efficient administrative systems, ensuring a robust audit trail.
- Support the Honorary Associate and Honorary Fellow schemes, and provide secretariat for the Hutton Tercentenary campaign.
- Assist the Governing Board with administrative tasks, including meeting attendance and minute-taking.
Who Are We Looking For?
To thrive in this role, you should possess:
- Significant Experience: Proven track record in providing PA/administration support to senior management.
- Project Administration Skills: Experience in managing documents and projects efficiently.
- Deadline-Driven: A demonstrated ability to meet tight deadlines and work under pressure.
- Higher Education Background: Experience in a higher education or research organisation is desirable.
- Database Management Knowledge: Familiarity with database management systems is an advantage.
- Essential Skills: Excellent IT skills to navigate various software and platforms.
- Outstanding communication skills, both oral and written, to engage effectively with stakeholders.
- Strong planning, prioritisation, and organisational abilities to keep everything on track.
- A proactive approach, capable of working independently and collaboratively within a team.
- Meticulous attention to detail, ensuring high standards of accuracy in all tasks.
Perks of the Position:
- Flexible and hybrid working arrangements available to suit your lifestyle.
- Primary work base can be at Hutton's Invergowrie or Aberdeen campus, with the requirement to attend any Hutton campus as needed.
If you're excited about the opportunity to make a difference at the executive level and possess the skills and experience outlined above, we would love to hear from you! Apply Now!
Join a vibrant organisation and contribute to meaningful projects. Bring your enthusiasm and expertise to this pivotal role and embark on an enriching journey with us! This is your chance to shine! Don't miss out!
Executive PA employer: Adecco UK LTD
Contact Detail:
Adecco UK LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA
✨Tip Number 1
Familiarise yourself with the higher education sector, especially if you have experience in it. Research the organisation's mission and values to align your approach during any discussions or interviews.
✨Tip Number 2
Prepare to discuss your project administration skills in detail. Think of specific examples where you've successfully managed documents or projects, as this will demonstrate your capability to handle the responsibilities of the role.
✨Tip Number 3
Showcase your IT skills by being ready to discuss the software and platforms you are proficient in. Highlight any experience with database management systems, as this could set you apart from other candidates.
✨Tip Number 4
Emphasise your organisational abilities by preparing a brief outline of how you would manage the Chief Executive's diary and appointments. This proactive approach will illustrate your readiness for the role and your attention to detail.
We think you need these skills to ace Executive PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in providing PA support, particularly to senior management. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organisation. Mention how your skills align with the key responsibilities listed in the job description, such as managing communications and scheduling.
Highlight Relevant Skills: In your application, emphasise your IT skills, communication abilities, and project administration experience. Provide concrete examples of how you've successfully managed tasks under pressure in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Adecco UK LTD
✨Showcase Your Organisational Skills
As a PA to the Chief Executive, your ability to manage multiple tasks efficiently is crucial. Prepare examples of how you've successfully organised schedules, managed communications, or coordinated meetings in previous roles.
✨Demonstrate Proactive Problem-Solving
Highlight instances where you've taken initiative to resolve issues before they escalated. This role requires a proactive approach, so be ready to discuss how you can anticipate needs and act accordingly.
✨Familiarise Yourself with Higher Education Context
Since the position is within the higher education sector, it’s beneficial to understand the unique challenges and dynamics of this environment. Research the organisation and be prepared to discuss how your background aligns with their mission.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle real-life situations, such as managing conflicting priorities or dealing with sensitive information. Practise articulating your thought process and decision-making strategies in these scenarios.
