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For Companies At a Glance
- Tasks: Support the team with admin tasks, manage inboxes, and organise meetings.
- Company: Join a dynamic organisation in Edinburgh focused on efficient business support.
- Benefits: Enjoy a 12-month contract with opportunities for professional growth.
- Why this job: Gain valuable experience in a supportive environment while enhancing your organisational skills.
- Qualifications: No specific experience required, but a willingness to learn and adapt is essential.
- Other info: Must be willing to obtain a Basic Disclosure Scotland.
The predicted salary is between 24000 - 36000 £ per year.
Harvey Nash's Client is recruiting for an Admin Assistant on a 12 month contract.
Main Responsibilities
- Business support to the organisation
- Reception cover
- Providing support to the Management Team
- Assisting with generic inbox management
- Drafting responses to correspondence
- Minuting meetings
- Other administrative tasks (printing, filing) as required
- Apply naming conventions to emails and documents and file them appropriately, following record management, retention and destruction policies to allow the creation of an accurate corporate record
- Report IT faults
- Monitor and maintain stationery and office supplies with the finance team
- Overseeing catering arrangements when appropriate
- Ensuring efficient back of house services working across enabling functions
- Providing efficient, effective and proactive support to a team
- Proactive diary and inbox management and travel booking
- Organising and preparing meetings and events, prioritising tasks and coordinating activity
This role falls inside of IR35 and is fully onsite working based in the Edinburgh office. Please note that for this role you must have or be happy to get a Basic Disclosure Scotland. To apply please send your CV using the link.
Admin Assistant employer: Harvey Nash
Contact Detail:
Harvey Nash Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant
✨Tip Number 1
Familiarise yourself with the specific administrative tools and software commonly used in office environments, such as Microsoft Office Suite or Google Workspace. Being proficient in these tools can set you apart during the interview process.
✨Tip Number 2
Demonstrate your organisational skills by preparing examples of how you've effectively managed multiple tasks or projects in the past. Be ready to discuss these experiences in detail during your interview.
✨Tip Number 3
Research the company culture and values of the organisation you're applying to. Tailoring your responses to align with their ethos can show that you're a good fit for the team.
✨Tip Number 4
Prepare thoughtful questions to ask during your interview. This not only shows your interest in the role but also gives you insight into the team's dynamics and expectations.
We think you need these skills to ace Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to administrative tasks, such as inbox management, diary coordination, and meeting organisation. Use specific examples that demonstrate your ability to support a team effectively.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your skills align with the needs of the role, particularly in areas like correspondence drafting and record management.
Highlight Relevant Skills: Emphasise skills that are crucial for an Admin Assistant, such as attention to detail, organisational abilities, and proficiency in managing office supplies. Mention any experience with IT fault reporting or catering arrangements if applicable.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at Harvey Nash
✨Know Your Responsibilities
Familiarise yourself with the key responsibilities of the Admin Assistant role. Be prepared to discuss how your previous experience aligns with tasks like inbox management, minute-taking, and supporting a management team.
✨Demonstrate Organisational Skills
Showcase your ability to manage multiple tasks effectively. Prepare examples of how you've prioritised tasks in the past, especially in busy environments, to illustrate your organisational skills.
✨Highlight Communication Skills
As an Admin Assistant, communication is key. Be ready to discuss how you handle correspondence and interact with different teams. Mention any experience you have with drafting emails or reports.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about situations where you've had to manage IT faults or coordinate events, and be ready to explain your approach.
